Heritage Community Unit District No. 8

Regular Board of Education Meeting

Band Room - Homer Building

September 19, 2011 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a Regular Meeting at 7:00 pm in the band room at the Homer Building.  Members in attendance: Ashbrook, Benschneider, Bryan, Bosch, Lannon, Rohl and Tate.

 

Also attending the meeting: Justin Lee, Sandy Griffin, Sharon Walters, Stacy James, Matthew Morgan, Becci Powers, Siv Schwink, Christina Roberts, Jill Hashbarger, Stephen and Abbie Smith, Joe Rothermel,  Dalton James, Cindy Pruitt, Adam Roberts, Alex Roberts, Noel Roberts, James Williams, Christina Wyant, Allen Hall, Chris Kerns, Tom Davis and Deana Wolf.

 

President Bosch called the regular meeting to order at 7:00 pm.

 

Matthew Morgan, auditor with Bray, Drake, Liles & Richardson LLP CPA, presented the annual audit of Heritage CUSD #8.  He noted no deficiencies or difficulties in their review of the financial state of the district.  The District continues to maintain positive fund balances in all funds. 

 

Motion by Lannon, second by Rohl to approve the minutes of the August 15, 2011  Board of Education meeting and Budget Hearing.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Tate, second by Benschneider to approve the bills including the supplemental list.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Bryan to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to accept the resignation of Jamie Davison as assistant junior high boys’ basketball coach and to approve the employment of Shelley Tison as 5th grade teacher and Brandy George as part time bus aide.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Ashbrook to approve board policy 5:125 as first read at the August 15, 2011 meeting.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Bryan to approve starting a bass fishing team at the high school.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Bryan, second by Lannon to approve the annual application and recognition of schools as required by the Illinois State Board of Education.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Bryan to approve the Administration Compensation Package as required to be posted annually to the district’s website.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Benschneider, second by Ashbrook to approve the Washington D.C. trip being planned for March 8 – 11, 2011.  Kami White is the sponsor.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Tate to approve the first reading of Board Policy 7:265 Concussion Management.  Motion carried by unanimous roll call vote.  7 Ayes.

 

The new parking lot to the west of the Homer Building does not have any lighting.  Ameren has given a quote of $2,500 to install a pole in the center of the lot with lights to light the area and a cost of $14 per month for lighting.  District maintenance workers will first install lights on the bus garage adjacent to the parking lot to see if this is sufficient lighting for the area.

 

The Board gave their approval for administration at the high school to leave the front entrance doors open during hot days to allow for more air flow.

 

Kimberly Keniley-Ashbrook gave a presentation regarding Gifted Education and challenging students to achieve.  The plan would include a school wide enrichment model and talent development.  Differentiation may be used in the classrooms to address all levels of learners.  In a more aggressive plan high ability learners would be identified and given appropriate curricular modifications in order to achieve advanced studies.  A grant will be applied for through University Primary School that will provide professional development in the K/1 classrooms.  Many public attendees were in support of these efforts noting in particular that these stronger learners need to be challenged and offered interesting ways to advance their studies and not be punished with extra work.  It was noted that we need to offer our teachers rich opportunities and experiences to train and be given support.

 

Motion by Lannon, second by Rohl to appoint Allen Hall and Tom Davis to serve on the teacher evaluation joint committee with representatives from the Heritage Education Association.  Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Ashbrook, second by Bryan to support a resolution supporting the Regional Superintendent of Schools.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Bryan to go into executive session for the discussion of personnel and a student matter.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Bryan to come out of closed session.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Bryan to adjourn the meeting.  With all members in favor, the meeting adjourned at 9:25 p.m.

 

_________________________                                             _________________________

President                                                                      Secretary

 

These minutes are pending approval at the October 17, 2011 regular meeting.

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

Monday August 15, 2011 - 7:00 p.m.

Homer Building – Band Room

 

BUDGET HEARING

 

            I.          Call to Order

            II.         Roll call

            III.        Recognition of comments from public

            IV.        Information regarding FY 2012 budget

            V.         Adjournment of budget hearing

 

 

REGULAR BOARD MEETING

Immediately following Budget Hearing

 

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.                  MONTHLY BUSINESS

 

A.     Recognition of Public

B.     Read and approve minutes                                                    55                   

C.     Financial reports

1.      Examine and approve bills                                      57       

2.      Treasurer’s report                                                    71

3.      Activity Accounts report                                          73       

4.      Revolving Fund report                                             77       

5.      Budget summary – Financial report                        79       

6.      Investment Report                                                   95       

 

III. FOR ACTION

 

Report #7        Approve resignations                                                              97

Report #8        Appoint replacement for vacancy on school board               97

Report #9        Approve Budget                                                                      97

Report #10      Employment of personnel                                                      97

Report #11      First reading school board policy 5:125                                  97; 99-102

                       

 

IV.               SUPERINTENDENT’S REPORT

 

A.     Eastern Illinois writing project – Sue Fuller

B.     Technology report – Tom Davis

C.     Resource officer

D.     Other

 

V.         EXECUTIVE SESSION – personnel.

 

VI         ADJOURN                                                                                                                 

 

 

 

  1

Report #7

 

A motion is requested to accept the resignation of Kevin Wienke as a school board member.  A motion is requested to accept the resignations of Heidi Endsley as fifth grade teacher and Thad Trimble as boys’ junior high basketball coach.

 

 

Report #8

 

After asking questions and discussion, a motion is requested to appoint a replacement to fill the vacancy on the school board.

 

 

Report #9

 

A motion is requested to approve the budget for the 2011-12 school year.

 

 

Report #10

 

As of the date the board packet was mailed out, we have no one to recommend for our vacancies.  We may have a person or two to recommend at the board meeting.

 

 

Report #11

 

A motion is requested to approve the first reading of school board policy 5:125.

 

 

 

 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Band Room - Homer Building

July 13, 2011 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on July 13, 2011 at 7:00 pm in the band room at the Homer Building . Members in attendance: Bosch, Bryan , Keniley-Ashbrook, Lannon, Rohl, Tate and Wienke. 

 

Also attending the meeting: Justin Lee, Siv Schwink, Allen Hall, and Deana Wolf.

 

President Bosch called the meeting to order at 7:00 p.m.

 

Motion by Rohl, second by Lannon to approve the minutes of the June 20, 2011 and June 30, 2011 board meetings.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Bryan to approved the bills and supplementary bills as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Wienke, second by Lannon to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Wienke, second by Tate to approve the Prevailing Wage Resolution.  Motion carried by roll call vote.  5 Ayes; 2 Nays.  Voting Aye: Rohl, Tate, Wienke, Bryan, Keniley-Ashbrook.  Voting Nay: Lannon, Bosch.

 

Motion by Tate, second by Keniley-Ashbrook to appoint Tom Davis and Deana Wolf as Freedom of Information Act Officers for the district.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Lannon to state that the 2011-2012 school district budget will be on display in the superintendent’s office in Broadlands from July 14 to August 14, 2011.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Wienke, second by Lannon to accept the low bids from Fox River Foods as food supplier, Illini Institutional as milk supplier and Interstate Brands as bread supplier for the district for the 2011-2012 school year.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Wienke, second by Tate to approve the employment of Jamie Davison as assistant junior high boys basketball coach.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Bryan, second by Wienke to approve selling the Longview building by sealed bid.  Deadline for bid submission is 4:00 pm on Tuesday, August 30, 2011 with official bid opening at 1:00 pm on Wednesday, August 31, 2011  Motion carried by unanimous roll call vote.  7 Ayes.

 

In a follow up to the District Planning Meeting on June 30, the superintendent informed the board that 15 students took dual credit courses last year.  Dual credit courses are offered to juniors and seniors.

 

It was suggested that more teachers seek Masters degrees in order to offer additional dual credit courses in the future.

 

Administration is working on selling Bus #24, a 24 passenger bus which is not used any longer. 

 

Future Enrichment Courses or Common Sense courses may be offered in the future.  District teachers will be asked to teach such courses during winter and spring breaks.  Keniley-Ashbrook will present information on Gifted Education at the August board meeting.

 

Mr. Burton, the district’s present librarian of record, will be retiring at the end of the 2011-2012 school year.

 

Summer maintenance work continues with an emphasis on life safety work.  Many plumbing and wiring upgrades have been made as well as several window replacements at the Homer building.  Re-painting has been constant and ongoing during the summer break.  It is planned to re-tile the band room at Homer and the Home Ec room at Broadlands during the winter break.

 

Mr. Davis will have a technology presentation at the August board meeting.

 

Much discussion was held regarding the sports coops with Shiloh.  Heritage and Shiloh have cooped in football since 1996 and in baseball since 2003.  Heritage would like to hold all baseball games at the Broadlands field noting that it is a better field.  If this were to happen consideration would be given to helping Shiloh with transportation and making sure Shiloh organizations had an opportunity for concessions and fund raising.  It was suggested to renew the coops as they have operated in the past with the intent on working toward holding all baseball games in Broadlands by the end of the 2 year contract.  The Board also expressed their desire that both a JV and Varsity schedule be continued.

 

Motion by Bryan, second by Lannon to renew the football and baseball coops with Shiloh School District.  Motion carried by roll call vote.  4 Ayes; 1 Nay; 2 Abstaining.  Voting Aye: Lannon, Tate, Bosch, Bryan.  Voting Nay: Wienke.  Abstaining: Keniley-Ashbrook, Rohl.

 

The new parking lot at Homer will be oil and chipped next spring after the area has wintered over and settled out.  It will be re-graded prior to oil and chipping.

 

The board discussed the need for a resource officer in the district.  A resource officer can offer some classroom instruction for such topics as bullying, drugs, etc.  The officer can be called upon in the case of serious discipline issues and be able to develop trust and positive relationships with the districts students.  Superintendent Hall will check with Unity School District about options in hiring their officer part-time.

 

Motion by Bryan, second by Rohl at 8:15 pm to go into executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1). Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Bryan at 8:50 pm to return to open session.  Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Lannon, second by Bryan to adjourn the meeting.  With all members in favor, the meeting adjourned at 8:51 p.m.

 

_________________________                                             _________________________

President                                                                      Secretary

 

 

 

These minutes are pending approval at the August 15, 2011 regular meeting.

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                    www.heritage.k12.il.us

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

Wednesday July 13, 2011 - 7:00 p.m.

Homer Building – Band Room

 

REGULAR BOARD MEETING

 

 

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.                  MONTHLY BUSINESS

 

A.     Recognition of Public

B.     Read and approve minutes                                                      3                   

C.     Financial reports

1.      Examine and approve bills                                        7       

2.      Treasurer’s report                                                    21       

3.      Activity Accounts report                                          23       

4.      Revolving Fund report                                             29       

5.      Budget summary – Financial report                        47       

6.      Investment Report                                                              

 

III. FOR ACTION

 

Report #1        Prevailing Wage                                                                      49, 51

Report #2        Freedom of Information Officers                                           49

Report #3        2011-2012 Budget on display July 14 to August 14               49

Report #4        Approve food, milk and bread bids                                         49

Report #5        Employment of personnel                                                      49

Report #6        Resolution to sell Longview building                                       49

                       

 

IV.               SUPERINTENDENT’S REPORT

 

A.     Follow up to long range planning meeting that was held on June 30

B.     Report on summer maintenance work

C.     Tom Davis – technology

D.     Shiloh coop

E.     Homer parking lot

F.      Resource officer

G.    Other

 

V.         EXECUTIVE SESSION – personnel.

 

VI         ADJOURN                                                                                                                 

 

 

 

Report #1

 

A motion is requested stating that Heritage will comply with the prevailing wage act.

 

 

Report #2

 

A motion is requested naming Tom Davis and Deana Wolf as freedom of information officers.

 

 

Report #3

 

A motion is requested stating that the 2011-20112 school district budget will be on display in the superintendent’s office from July 14 to August, 14, 2011.

 

 

Report #4

 

After reviewing bids, a motion will be requested to approve the food, milk and bread bids.

 

 

Report #5

 

We may have someone to employ as assistant basketball coach.  This will not be known until July 13.

 

 

Report #6

 

The school attorney hopes to have a resolution ready for the school board to approve to start the process of selling the Longview building.

 

 

School Board Planning Meeting

Homer Library, June 30, 2011  6:00 p.m.

 

Call to order:

 

Roll Call:

 

A.  Future facility needs:  Parking lots—oil and chip short run and maybe asphalt someday?;  side baskets new gym at Homer; bleachers for both new gyms; outside security cameras; roofs—3-5 years; central air conditioning?; replace ceiling tile in many classrooms; weight room; other

 

B.  Curriculum:  we have no gifted program; we do have advanced placement and dual credit with Parkland; Courses we might consider adding or things that we should consider teaching in classes we already offer?  other

 

C.  Sports:  anything we want to add or delete?  Discussion of our sports cooperative; other

 

D.  Financial outlook:  windmills; projected future enrollments; projected increases in EAV; state funding; working cash fund bonds; increase tax rate; other

 

E.  Public relations:  better ways to communicate with parents and our public; other

 

F.  Statistical information about Heritage School District:  a handout will be given out to all who attend this meeting; other statistics you are interested in?

 

G.  Technology:  Mr. Davis will provide information; other things related to technology?

 

H.  Summer School

 

I.  Bullying

 

J.  Service Learning

 

OTHER    Anything not covered above that you want to discuss.

 

Adjourn

 

 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Library - Homer Building

June 20, 2011 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on June 20, 2011 at 7:00 pm in the library at the Homer Building. Members in attendance: Bosch, Bryan, Keniley-Ashbrook, Lannon, Rohl, Tate and Wienke. 

 

Also attending the meeting: Deb Wascher, Amy Courson-Brock, Justin Lee, Kami White, Siv Schwink, Allen Hall, and Deana Wolf.

 

President Bosch called the meeting to order at 7:00 p.m.

 

Motion by Tate, second by Lannon to approve the minutes of the May 23, 2011 board meeting.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Bryan to approved the bills as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Wienke to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Bosch, second by Lannon to approve the football and baseball coop with Shiloh for the next two school years.  Some discussion included requesting all games be played in Broadlands.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Tate, second by Lannon to accept the resignation of Chad Honeycutt as Jr. Hi assistant boys’ basketball coach; also to employ Debbi Danner as high school basketball cheerleading coach, Angela Smith as East Central Football cheerleading coach, and Julie Pearman as high school secretary.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Bryan to approve the permanent transfer of interest earned in the working cash fund to the education fund.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to set the salaries for Davis at $79,000; Kerns at $82,100 and Wolf at $21.53 for the 2011-2012 school year.  Motion carried by unanimous roll call vote.  7 Ayes.

 

In a construction update, the Superintendent noted that while the project is pretty well complete, the final punch list has not been finished and the last payment to the contractor has not been made.  There is a little dissatisfaction in the finished landscaping and grass seeding at the Homer building.  Also, administration will be certain the leak in the roof in Ms. Courson-Brock’s classroom has been repaired.  The landscaping and roof issues will be taken care of before the final payment is released.

 

The Board expressed their great appreciation for the hard work by Brian Richardson in installing the new parking area just west of the Homer building.  Also, to Kevin Wienke in helping secure financing for the gravel. 

 

The Board of Education will hold their July regular meeting on Wednesday, July 13, 2011 in the library at the Homer building.  The meeting has been rescheduled due to scheduling conflicts.

 

Kami White, high school history teacher, gave the Board of Education a demonstration of a Promethean Board.  A Promethean Board is much like a Smart Board but it offers many more features and benefits.  The Promethean web-site has information sharing and virtually unlimited resources available to teachers as well as free training on its many features.

 

The Superintendent received an appraisal for the building the district owns in Longview.  The building is difficult to find comparables for but it was estimated to be worth $10,000.

 

Motion by Keniley-Ashbrook, second by Lannon to hold the monthly school board meetings on the third Monday of each month in the Library at the Homer building.  Motion carried by roll call vote.  6 Ayes, 1 Nay.  Voting Aye: Bosch, Bryan, Keniley-Ashbrook, Lannon, Rohl, Tate.  Voting Nay: Wienke.

 

Motion by Rohl, second by Bryan to accept the low bid from Selective Insurance for property and casualty insurance coverage for the 2011-2012 school year at an approximate $4000 decrease over the previous year.  Motion carried by unanimous roll call vote.  7 Ayes.

 

The Board of Education will have a long range planning meeting on Thursday, June 30, 2011 at 6:00 pm in the band room at Homer.  Board members are encouraged to submit topics for discussion and the meeting is open to the public.

 

Motion by Bryan, second by Rohl at 8:00 pm to go into executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1); and The setting of a price for sale or lease of property owned by the public body.  5 ILCS 120/2(c)(6).  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl at 8:55 pm to return to open session.  Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Lannon, second by Bryan to set the salary for Hall at 66,000 for the 2011-12 school year.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Bryan to adjourn the meeting.  With all members in favor, the meeting adjourned at 9:00 p.m.

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

 

These minutes are pending approval at the July 13, 2011 regular meeting.

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                              www.heritage.k12.il.us

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

Monday, June 20, 2011 - 7:00 p.m.

Homer Building – Library

 

REGULAR BOARD MEETING

 

 

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.                  MONTHLY BUSINESS

 

A.     Recognition of Public

B.     Read and approve minutes                                                                           

C.     Financial reports

1.      Examine and approve bills                                                 

2.      Treasurer’s report                                                   

3.      Activity Accounts report                                                     

4.      Revolving Fund report                                                        

5.      Budget summary – Financial report                                   

6.      Investment Report                                                              

 

III. FOR ACTION

 

Report #65      Approve football and baseball coops with Shiloh                  

Report #66      Resignation and employment of personnel                           

Report #67      Transfer of interest from working cash                                             

Report #68      Salaries for Hall, Davis, Kerns, Wolf                                     

                       

 

IV.               SUPERINTENDENT’S REPORT

 

A.     Construction update – thanks to Brian Richardson

B.     July board meeting. Mr. Hall will be on vacation on July 18

C.     Smart board presentation – Kami White

D.     Sell Longview building

E.     School board meeting dates – September on

F.      Other

 

V.         EXECUTIVE SESSION – employment of personnel.

 

VI         ADJOURN                                                                                                                 

 

 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Band Room - Homer Building

May 23, 2011 – 7:00 p.m.

 

Prior to the regular meeting the Board had a tour of the Homer building.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on May 23, 2011 at 7:00 pm in the band room at the Homer Building. Members in attendance: Bosch, Keniley-Ashbrook, Lannon, Rohl, Tate and Wienke.  Absent: Bryan

 

Also attending the meeting: Deb Wascher, Amy Courson-Brock, Sandra Griffin, Justin Lee, Terry Pruitt, Siv Schwink, Allen Hall, Chris Kerns, Tom Davis, and Deana Wolf.

 

President Bosch called the meeting to order at 7:00 p.m.

 

Motion by Lannon, second by Bosch to approve the minutes of April 11, 2011 and April 28, 2011.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Lannon to approved the bills as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Tate to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to approve board policies 7:27 and 7:70 as first read at the April 11, 2011 meeting.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Rohl, second by Lannon to approve the student handbooks and athletic code changes as previously distributed to board members.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Tate to accept the resignations of Justin Lee as drama sponsor, Chelsea Pruitt as assistant high school volleyball coach, Sarah Bowers as assistant cook, Jordon Pollock as assistant football coach, and Logan Jeffers as assistant high school boys basketball coach; also to employ Emily Yarger as drama sponsor, and Ashley Runck as high school assistant volleyball coach.  Motion carried by unanimous roll call vote  6 Ayes.

 

Motion by Lannon, second by Bosch to set the June, July and August 2011 regular Board of Education meetings for the third Monday of the month at 7:00 pm at the Homer building.  Motion carried by unanimous roll call vote.  6 Ayes.  The Board will discuss scheduling of future regular meetings at an upcoming meeting.

 

In a construction update it was reported that the contractors need to oil and chip the circle drive for buses at Homer, also spread grass seed, finish the concession stand and teacher’s lounge.  Other than that the construction projects are complete and waiting on the final punch list by the architects.

 

The parking lot at Homer will be put in in July.

 

Some discussion was held regarding the location of the milk cooler in the new multi-purpose room at Homer. 

 

The building the district owns in Longview costs the district approximately $2,500 to maintain each year. It is unused and unoccupied but must be heated in the winter and cooled in the summer to maintain the building.  The board discussed having the building appraised and making it available for sale.

 

The annual School Board Conference is held the third weekend of November.  Tate will serve as Delegate with Keniley-Ashbrook being named alternate.  Bosch, Bryan and Lannon will also attend.

 

The Superintendent reported on the feasibility of a foundation for the district as a means for people to make tax free donations.  The district’s attorney would draw up the paperwork at no charge if the board chooses to form a foundation.  Cons to forming a foundation would be having another separately appointed board to oversee the foundation, possible loss of transparency of the activities of the board and foundation, “red tape” involved in receiving and disbursing funds received, and the Board of Education would not have any say in the use of the funds received by the foundation.  The Board decided that posting something on the district’s website to make people aware that they can make tax-free donations to the district and otherwise getting the word out that this is an option to help their local schools would be a better approach than forming a foundation.

 

To clarify the district’s policy on facility use it was noted that all youth league activities are required to be supervised by youth league officials, for example when a youth league tournament is held and a game is going on between two non-district teams, an official of the youth league will be in attendance to supervise; club teams will be allowed to use district facilities as long as the majority of the team consists of district students; the rate of use of the building will be set at $20/hour; facility use will be available to in –district civic and community groups but will not be available for private functions such as birthday parties, etc.; individuals who have a key and employees may use the building for $10 / hours for energy costs.  Misuse or use without prior approval will result in the loss of the ability to use district facilities in the future.

 

The Board of Education will have a long range planning meeting on Thursday, June 30, 2011 at 6:00 pm in the band room at Homer.  Board members are encouraged to submit topics for discussion and the meeting is open to the public.

 

Motion by Wienke, second by Tate to approve the May 31, 2011 field trip for band students to Indiana Beach.  This field trip is lead by Justin Lee, with the assistance of numerous parents.  Motion carried by unanimous roll call vote.  6 Ayes.

 

The ECP Football and Baseball coop with Shiloh is up for renewal this summer.  The Superintendent is requested to ask that all home games be held at the Heritage High School grounds in Broadlands.

 

The Board requested that the sand box in the elementary playground at Homer be removed.

 

Motion by Lannon, second by Rohl to go into executive session for the

 

Motion by Lannon, second by Rohl at 7:50 pm to discuss collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2); and the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).  Motion carried by unanimous roll call vote.  6 Ayes.

 

 

Motion by Lannon, second by Rohl at 9:00 pm to return to open session.  Motion carried by unanimous roll call vote. 6 Ayes.

 

Motion by Rohl, second by Lannon to approve a new one year agreement with the Heritage Education Associaion.  Motion carried by unanimous roll call vote.  6 Ayes,

 

Motion by Tate, second by Wienke to employ Thad Trimble as junior high boys basketball coach.  Motion carried by roll call vote 5 - 1.  Voting Aye: Keniley-Ashbrook, Lannon, Rohl, Tate, Lannon, Wienke.  Voting Nay: Bosch.

 

Motion by Wienke, second by Lannon to adjourn the meeting.  With all members in favor, the meeting adjourned at 9:02 p.m.

 

 

 

 

 

 

 

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

These minutes are pending approval at the June 30, 2011 regular meeting.

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                              www.heritage.k12.il.us

 

Heritage Community Unit School District #8

 

 

*** REGULAR MEETING RESCHEDULED ***

 

Due to a schedule conflict, the May 2011 Regular

Board of Education Meeting has been rescheduled.

 

 

NOTICE OF DATE CHANGE

 

REGULAR BOARD OF EDUCATION MEETING

HERITAGE COMMUNITY UNIT DISTRICT NO. 8
Homer Building – Library

 *** Monday, May 23, 2011 at 7:00 p.m. ***  

 

Heritage Community Unit District No. 8

Special Board of Education Meeting

Homer Building – Band Room

April 28, 2011 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a Special meeting on April 28, 2011 at 7:00 pm in the Band Room at the Homer Building. Members in attendance: Bosch, Bryan, Keniley-Ashbrook, Lannon, Tate.  Absent: Rohl, Wienke.

 

Also attending the meeting: Amy Courson-Brock, Justin Lee, Sandra Griffin, Allen Hall, and Deana Wolf.

 

President Bosch called the meeting to order at 7:00 p.m.

 

Motion by Bryan, second by Lannon to appoint the Superintendent to run the meeting to declare new board members to be officially seated and to run the election for the office of school board president.  Motion carried by unanimous roll call vote.  5 Ayes.

 

The superintendent presented the Abstact of Votes from the district’s election authority, Gordon Hulten the Champaign County Clerk.  The Abstract of Votes declared Kevin Wienke, Darrin Tate and Kimberly Keniley-Ashbrook duly elected to the office of school board member of Heritage School District #8.

 

The official Oath of Office was repeated by Tate and Keniley-Ashbrook.

 

For the position of School Board President, Lannon nominated Bosch with Bryan seconding the nomination.  With no further nominations, the nominations closed.  Bosch was named President by roll call vote.  5 Ayes.

 

For the position of Vice President of the School Board, Bosch nominated Lannon with Tate providing the second.  With no further nominations, the nominations closed.  Lannon was named Vice President by roll call vote.  5 Ayes.

 

Motion by Bosch, second by Bryan to appoint Wolf to serve as Board Secretary.  Motion carried by unanimous roll call vote.  5 Ayes.

 

Motion by Bosch, second by Lannon to appoint Madigan to serve as Board Treasurer.  Motion carried by unanimous roll call vote.  5 Ayes.

 

The Board held a discussion regarding the formation of committees within the board.  The Board decided not to form any committees at this time but may choose to at a later date.

 

The Board will have a tour of the Homer Building 6:10 pm prior to the regular monthly meeting in May.  A date for a tour of the Broadlands Building will be set in the future.

 

The Board set a tentative date for a Long Range Planning meeting for Saturday, July 10th at 10:00 am.

 

Regular Board of Education Meetings will be held on the third Thursday of each month beginning the 19th of May, 2011, at 7:00 pm in the Library at the Homer Building.

 

Motion by Lannon, second by Bryan to approve a supplemental bill list for April 2011 as presented.  Motion carried by unanimous roll call vote.  5 Ayes.

 

The Board discussed facility use by private parties/persons and community groups.  The building has been used by numerous community group – churches, cub scouts, boy scouts, girl scouts, youth league teams, talent shows, fund raisers for cancer victims, community expo, alumni groups, etc.  It is good community relations to allow use of the building especially for non-profit groups and organizations.  The local groups are comprised of primarily district tax payers and in a lot of cases there aren’t other facilities available locally.  There are camps and events run to benefit district athletes – for example the annual alumni shoot-out which pays for our boy’s basketball team members to attend summer camps.  At times there are requests by private individuals to use the building for parties, money making ventures, etc.  It has been recommended that public entities be allowed to use the district facilities at no charge while groups or individuals who will use the facilities for profit be charged an hourly rate. 

 

There is also concern about the proper use of the buildings, rooms and facilities in general.  One suggestion is to develop a check list for a person in charge to use when the event is finished to make sure such things as turning lights off and confirming the securing of all doors are taken care of. 

 

Discussion of district building and facility use will be continued at the May Board of Education meeting.

 

The District still owns a building in Longview which is no longer in use yet is still heated and cooled in order to maintain the building.  The district also pays to have property mowed during mowing season.  The Board will discuss its intent for the building at a future meeting.

 

Motion by Lannon, second by Bryan to go into executive session to discuss collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.  5 ILCS 120/2(c)(2).  Motion carried by unanimous roll call vote.  5 Ayes.  The board entered executive session at 7:48 pm.

 

Motion by Lannon, second by Bryan to come out of closed session at 8:28 pm.  Motion carried by unanimous roll call vote.  5 Ayes.

 

Motion by Lannon, second by Bryan to adjourn.  With all members in agreement, the meeting adjourned at 8:29 pm. 

 

 

 

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

These minutes are pending approval at the May 23, 2011 regular meeting.

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                              www.heritage.k12.il.us

 
BOARD OF EDUCATION REORGANIZATION MEETING 
HERITAGE COMMUNITY UNIT DISTRICT NO.8 
AGENDA
Homer Building - New Library 
Thursday, April 28, 2011 at 7:00 p.m.
** Note Location **


	I. 	Call to Order 
	II. 	Roll Call 
	III. 	A motion is needed to appoint superintendent to run meeting to declare new 
board members to be officially seated and to run the election for the office of 
school board president. 
IV. 	Official Seating of New Board Members 
V. 	Oath of Office 
VI. 	Election of Officers 
	a. President 
	b. Vice President 
	c. Secretary 
	d. Treasurer 
	e. Committees? 
	f. Tour of buildings 
	g. Long range planning meeting 
VII. 	Establish Board Meeting Day and Time 
VIII. 	Payment of Bills 
IX. 	Facility Use 
X. 	Executive Session 
XI. 	Adjournment 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Library– Broadlands Building

April 11, 2011 – 7:00 p.m.

 

The Board of Education held a Public hearing immediately prior to the regular meeting regarding waiving school code rules regarding tuition for employee’s children.  Pro’s in favor of waiving the tuition include possible increase in state aid funding.  Con’s would include possibly enrolling a high cost special needs student.  The Board asked if the waiver were passed could it be reversed at a later date.  Could this become an employee/district contract issue? 

 

No action was taken.  The Board may choose to revisit the issue in the future if there is a request for waiver of tuition by an employee.

 

The Hearing was adjourned at 7:05 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on April 11, 2011 at 7:00 pm  in the Library at the Broadlands Building. Members in attendance: Bosch, Bryan, Lannon, Rohl, Wienke.  Absent: Allen, Patterson.

 

Also attending the meeting: Amy Courson-Brock, Allen Hall, Chris Kerns, Tom Davis, and Deana Wolf.

 

President Bosch called the meeting to order at 7:05 p.m.

 

Motion by Rohl, second by Lannon to approve the minutes of March 16, 2011.  Motion carried by unanimous roll call vote.   Ayes.

 

Motion by Wienke, second by Lannon to approved the bills as presented.  Motion carried by unanimous roll call vote.  5 Ayes.

 

Allen entered meeting at 7:07 p.m.

 

Motion by Lannon, second by Rohl to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Bryan to approve the board policies first read at the March 16, 2011 meeting.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Lannon to approve the non-contractual salaries as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Rohl to approve the employment of Jeremy Dirksmeier as East Central Football assistant coach; also to accept the resignations of Ryan Peyton as junior high boys basketball coach and Beth Rutledge as high school basketball cheerleading coach.  Motion carried by unanimous roll call vote.  6 Ayes.

 

No motion or action was taken regarding waiving tuition of employees children. 

 

Motion by Wienke, second by Bryan to approve the semi-annual review of closed session minutes and approve keeping the closed session minutes confidential.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Rohl to approve Allen Hall to prepare the 2011-2012 budget.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Rohl, second by Lannon to approve the first reading of two school board policy amendments as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Crystal Allen was recognized for her 8 years of service to the Heritage School District as a member of the school board.

 

The teacher presentation originally scheduled for this meeting has been delayed to the May Board of Education meeting.

 

The cost for sewer system hook up at Homer is still unknown.  The Homer building will require two hook-ups. 

 

The new classrooms at Broadlands are expected to be ready for use in approximately 2 weeks.  The classrooms at Homer are expected to be ready for use in approximately 3 weeks. 

 

Mr. Richardson will be putting in the new parking area at Homer in July.  He has talked to the architect about the project.  Options for getting rock hauled for the project are being investigated.

 

The Board discussed gym and facility use.  After a short discussion it was decided to continue the dialogue after the new board members are seated.

 

Use of Broadlands football field and high school grounds by the ECP Junior Football team was discussed.  There is some concern about the deteroriation of the grass on the playing field.  Options would include asking them to split their time between the Shiloh school and Broadlands and asking them to practice off of the playing field.  Another option was to work hard at getting the playing field seeded and keep it well watered over the summer and let the kids use it. 

 

A special Board of Education meeting is set for Thursday, April 28, 2011 at 7:00 pm to seat the newly elected board of education members.

 

The question was raised regarding the formation of a foundation to benefit the Heritage School District.  The Superintendent will ask the district attorney about what this would take.

 

There is concern about a pole/pipe coming out of the ground at Broadlands near the south driveway.  This will be checked to be sure it is not something dangerous or harmful.

 

A concern was raised regarding National Honor Students being required to help with study hall.  It was noted that this is a voluntary service, not a requirement of students.

 

May 27, 2011 will be the final day of student attendance for the 2010-2011 school year.  Students will attend school briefly to pick up report cards.  May 25 will be the last full day of student attendance.

 

Motion by Lannon, second by Rohl at 7:48 pm to go into executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.  5 ILCS 120/2(c)(1).   Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Bryan at 8:33 pm to return to open session.  Motion carried by unanimous roll call vote. 6 Ayes.

 

Motion by Lannon, second by Bryan to adjourn the meeting.  With all members in favor, the meeting adjourned at 8:34 p.m.

 

 

 

 

 

 

 

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

These minutes are pending approval at the May 23, 2011 regular meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                              www.heritage.k12.il.us

 

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

NOTE SPECIAL DATE:

 Monday, April 11, 2011 - 7:00 p.m.

Broadlands Building – Library

 

PUBLIC HEARING

 

I.          Call to order and roll call.

II.         Public Hearing to waive school code rules regarding tuition for employee’s

children.

III.        Adjourn

 

REGULAR BOARD MEETING

Immediately following Public Hearing

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.                  MONTHLY BUSINESS

 

A.     Recognition of Public

B.     Read and approve minutes                                                                                       

C.     Financial reports

1.      Examine and approve bills                                                             

2.      Treasurer’s report                                                                                       

3.      Activity Accounts report                                                                 

4.      Revolving Fund report                                                        

5.      Budget summary – Financial report                                   

6.      Investment Report                                                              

 

III. FOR ACTION

 

Report #54      Approve board policies

Report #55      Approve non-contractual salaries

Report #56      Employment of personnel / resignations

Report #57      Waiver of tuition

Report #58      Semi annual review of closed session minutes

Report #59      Authorize superintendent to prepare 2011-2012 budget

Report #60      First reading of two school board policy amendments

           

IV.               SUPERINTENDENT’S REPORT

 

A.     Teacher presentation

B.     Construction update

C.     Gym and facility use

D.     Football issues

E.     Other

 

V.         EXECUTIVE SESSION – if necessary

 

VI         ADJOURN                                                                                                                 

 

 

 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Library-Broadlands Building

March 16, 2011

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on March 16, 2011 at 7:00 p.m. in the library at the Broadlands building. Members in attendance: Allen, Bosch, Lannon, Patterson, Rohl, and Wienke.

 

President Bosch called the meeting to order at 7:00 p.m.

 

Guidance counselor Patti Knott discussed the results of student test scores. Justin Lee invited everyone to attend the LOVC band concert on Thursday, March 17 at Heritage H.S.

 

Motion by Lannon, second by Wienke to approve the minutes of  February 16, 2011. Motion carried by unanimous roll call vote. 6 Ayes.

 

Motion by Rohl, second by Lannon to approve the payment of the bills. Motion carried by unanimous roll call vote. 6 Ayes.

 

Motion by Lannon, second by Wienke to approve the remaining financial reports. Motion carried by unanimous roll call vote. 6 Ayes.

 

Motion by Lannon, second by Patterson to amend the agenda and to accept the resignation of Bruce Block as a school board member. Motion carried by unanimous roll call vote. 6 Ayes.

 

Motion by Wienke, second by Patterson to amend the agenda and to appoint Darrin Tate to the school board.  Vote as follows: Allen-no; Bosch-no; Lannon-no; Patterson-yes; Rohl-no; Wienke-yes.  Motion failed 2-4.

 

Motion by Lannon, second by Bosch to amend the agenda and to appoint Bruce Block to the school board. Vote as follows: Allen-abstain; Bosch-yes; Lannon-yes; Patterson-no; Rohl-no; Wienke-no; Motion failed 2-4.

 

Motion by Allen, second by Bosch to amend the agenda and appoint Bruce Bryan to the school board to fill the unexpired term of Bruce Block.  Motion carried by unanimous roll call vote. 6 Ayes.

 

Bruce Bryan was sworn in as a new member of the Heritage School Board.

 

Motion by Lannon second by Patterson to approve policy 8:20 E. Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Rohl second by Lannon to approve the first reading of the school board policies that were listed on report number 46.  Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Bosch second by Lannon to set the Junior High promotion  on May 19 at 7:00 p.m. at the Broadlands building.  Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Patterson second by Wienke to lease a new bus from Central States for 3 years at an annual cost of $12,480.05. Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Lannon second by Rohl to renew membership in the IHSA  and the IESA. Motion carried by a unanimous roll call vote. 7 Ayes.

 

Motion by Lannon second by Rohl to go into close session to discuss the employment of personnel. Motion carried by unanimous roll call vote. 7 Ayes. Time 7:35 p.m.

 

Motion by Lannon second by Rohl to come back into open session at 7:45 p.m.  Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Lannon second by Rohl to approve the employment of the following teachers: Maureen Henry; Ashley Runck; Jennifer Montgomery; Kaylie Murray; and Allison Smith.  Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Lannon second by Patterson to approve report number 51—resolutions of non-renewal.Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Rohl second by Wienke to approve the purchase of a new front mount John Deere mower from Arends at a price of $15,450.  Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Wienke second by Lannon to approve the resignation of Phil Lindsey as assistant football coach. Motion carried by unanimous roll call vote. 7 Ayes.

 

Superintendent Hall discussed the possibility of limiting school field trips to save money in the transportation fund. After discussion it was decided to apply for grants to help pay for the cost of field trips as well as seeking help from booster clubs and possibly charging students for some field trips.

 

Inspections are to be conducted at the new kitchen and gym at Homer on March 17 and 18. If we pass these, lunch will be served in the new kitchen on Monday, March 21.

 

It was decided to wait 2 years before having an energy audit of both buildings. Heritage will be better able to afford suggested improvements at this time.

 

A lengthy discussion was held regarding gym and building use by the community. Superintendent Hall will have a report ready at the April meeting suggesting policies to implement.

 

Superintendent Hall pointed out that it was not too many years ago that schools were getting 5% interest income on investments. Presently we are getting one tenth of one percent.  This has cost Heritage a lot of money.

 

After discussing tuition waivers for certified employees, Superintendent Hall was directed to start the process to implement tuition waivers.

 

On Thursday, March 24 there will be a meet the school board candidate night at the Homer building at 7:00 p.m.  The public is invited to attend.

 

After discussing band and chorus, it was decided to increase the credit granted for band to one half a credit starting with the 2011-2012 school year.

 

Superintendent Hall was asked about why we have so many football coaches when we have so few boys out for football. 

 

Motion by Lannon second by Rohl to adjourn. 8:31 p.m.  Motion carried by unanimous roll call vote. 7 Ayes.

 

 

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

 March 16, 2011 - 7:00 p.m.

Broadlands Building - Library

 

REGULAR BOARD MEETING

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.                  MONTHLY BUSINESS

 

A.     Recognition of Public

B.     Read and approve minutes                                                                469                 

C.     Financial reports

1.      Examine and approve bills                                                  473     

2.      Treasurer’s report                                                                481                 

3.      Activity Accounts report                                                      483     

4.      Revolving Fund report                                                         487

5.      Budget summary – Financial report                                    489

6.      Investment Report                                                               505

 

III. FOR ACTION

 

Report #45      Approve policy 8:20-E                                                            507

Report #46      Approve first reading school board policies                507

Report #47      Set junior high graduation date                                   508

Report #48      Bus bid or lease                                                          508

Report #49      Approve membership in IHSA and IESA                   508

Report #50      Employment of personnel                                          508

Report #51      Approve resolutions for non-renewal                          508; 509-524

Report #52      New mower                                                                508

Report #53      Letter of resignation                                                    508

           

IV.               SUPERINTENDENT’S REPORT

 

A.     Field trips

B.     Construction update

C.     Energy audit

D.     Gym use

E.     Interest income

F.      Tuition waiver

G.    Meet school board candidate night – March 24 7:00 pm Homer school

H.     Elementary physical education and music

I.        Other

 

V.         EXECUTIVE SESSION – if necessary

 

VI         Adjourn                                                                                                                       

 

 

 

 

 

 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Library– Broadlands Building

February 16, 2011 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on February 16, 2011 at 7:00 pm  in the Library at the Broadlands Building. Members in attendance: Allen, Bosch, Lannon, Patterson, Rohl and Wienke.  Absent: Block

 

Also attending the meeting: Amy Courson-Brock, Justin Lee, Darrin Tate, Siv Schwink, Ron Barger, Mr. Pondenis, Allen Hall, Chris Kerns, Tom Davis, and Deana Wolf.

 

President Bosch called the meeting to order at 7:00 p.m.

 

Ron Barger, district maintenance, spoke regarding the heating systems in the district buildings.  There has been some concern about turning the heating systems down or off over the weekends or extended periods. The heating system at Broadlands is a hot water heat system which requires re-heating 750 gallons of water in order to start generating heat in the building after the system has been turned off.  It then takes quite some time for this heat to be disbursed through-out the rooms and building.  Homer has radiant heat and while it doesn’t take as long for the heat to recover, the valves and controls in the Homer building are quite aged and fluctuations in heat delivery cause system problems and require service calls that are quite costly.  It was decided that administration will ask employees to turn down thermostats in their rooms for the weekends.

 

Parking at Homer continues to be a problem with thawing of the ground the area where several cars were parking in the grass and it has become quite muddy and unusable for parking.  The Board discussed options to help this situation but it is unlikely anything can be done about it until later in the Spring when the ground has dried out.  The new circle drive at Homer will be maintained for the buses.

 

Motion by Rohl, second by Lannon to approve the minutes of January 19, 2011.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Wienke to approved the bills as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

The Board discussed purchasing a new or used bus this year.  The district hasn’t purchased a bus since July 2008.  When buses aren’t purchased regularly the district loses depreciation on the annual transportation claim with the State Board of Education.  A used bus with approximately 35,000 miles is expected to cost around $65,900, perhaps a little higher with air brakes.  A new bus is expected to cost approximately $79,000.  The Board instructed the Superintendent to put out a request for bids for a new bus.

 

Motion by Patterson, second by Lannon to approve the first reading of a proposed board policy update.  Motion carried by unanimous roll call vote.  6 Ayes.

First reading was approved for the following policy:

            8:20-E Community Relations              Exhibit – Application and Procedures for Use of School

Facilities

 

Motion by Lannon, second by Rohl to accept the resignations of Beth Rutledge as East Central Panthers cheerleading coach effective immediately and Justin Lee as 8th grade sponsor effective at the end of this school year.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Mr. Hall shared a letter received from the Illinois Music Educators Association commending Justin Lee for his personal commitment to their professional development committee.

 

Motion by Rohl, second by Wienke to change the driver education fee from $70 to $50.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Bosch, second by Lannon to hire Kami White as assistant high school softball coach effective the 2011 Spring season.  Motion carried by unanimous roll call vote.  6 Ayes.

 

In a construction update it was noted that the food warmer in the Homer kitchen has been leaking and has been repaired twice.  A new food warmer will cost around $1,900 but will use less power.  At Homer the expanded parking area to the west of the building has become quite muddy.  Some discussion was held about how best to improve this.  The mud / top layer of dirt will need to be skimmed off before beginning to haul in rock.  Local individuals may be interested in working on this project.

 

The new gyms have been painted with a flat white paint.  The summer maintenance staff will plan to repaint with a gloss paint which will be much more cleanable.

 

Work has been progressing slowly on the building additions partly due to lack of communication between the architect and contractor.

           

At the Broadlands building there has been some water in the south boy’s locker room and boiler room due to recent thawing.

 

The Board discussed the possibility of eliminating cheerleading as a cost cutting measure but after some discussion it was determined that this would save very little money.

 

The Board discussed district building use by individuals.  There are some local community members and employees who have access to the building and use it for their own benefit on nights and weekend at times turning on lights and heat.  The Board is concerned with denying tax payers use of the buildings.  An effort will be made to raise public awareness in regard to minimum lighting and heating usage.

 

The district will be accepting insurance quotes for the upcoming fiscal year.  The Horton Group has handled the bidding process for the past several years and will put out bid requests again this year.  In addition there has been some local inquiries regarding submitting bids.  Loman Agency, for example, will be submitting bids for the districts insurance coverage for the upcoming coverage period.

 

Motion by Lannon, second by Patterson to go into executive session for the discussion of collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.  5 ILCS 120/2(c)(2)  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to come out of executive session.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to adjourn the meeting.  With all members in favor, the meeting adjourned at 8:37 p.m.

 

 

 

 

 

 

 

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

These minutes are pending approval at the March 16, 2011 regular meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                              www.heritage.k12.il.us

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

February 16, 2011 - 7:00 p.m.

Broadlands Building - Library

 

REGULAR BOARD MEETING

 

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.                  MONTHLY BUSINESS

A.     Recognition of Public

B.     Read and approve minutes                                                                425                 

C.     Financial reports

1.      Examine and approve bills                                                  427     

2.      Treasurer’s report                                                                435     

3.      Activity Accounts report                                                      437     

4.      Revolving Fund report                                                         441

5.      Budget summary – Financial report                                    445

6.      Investment Report                                                               461

 

III. FOR ACTION

 

Report #40      Purchase of School Bus                                                         463

Report #41      First reading of change in school board policy 8:20-E           463, 465

Report #42      Accept resignation                                                                  463

Report #43      Change driver education fee                                                  463

Report #44      Employment of personnel                                                      463

 

           

IV.               SUPERINTENDENT’S REPORT

 

A.     Construction update

B.     Cheerleading

C.     Gym usage by individuals

D.     Insurance quote

E.     Thermostats

F.      Other

 

V.         EXECUTIVE SESSION – if necessary

 

VI         Adjourn

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

January 19, 2011 - 7:00 p.m.

Broadlands Building - Library

 

REGULAR BOARD MEETING

 

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.                  MONTHLY BUSINESS

A.     Recognition of Public

B.     Read and approve minutes                                                                                       

C.     Financial report

1.      Examine and approve bills                                                 

2.      Treasurer’s report                                                   

3.      Activity Accounts report                                         

4.      Revolving Fund report                                                        

5.      Budget summary – Financial report                                   

6.      Investment Report                                                              

 

III. FOR ACTION

 

Report #37      Employment of Personnel                                         

Report #38      Approve Board Policies                                             

Report #39      Purchase of School Bus                                            

           

IV.               SUPERINTENDENT’S REPORT

 

A.     Construction update

B.     Meet the candidates night

C.     Community use of school facilities

D.     Other

 

V.         EXECUTIVE SESSION – if necessary

 

VI         Adjournment  

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Library– Broadlands Building

January 19, 2011 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on January 19, 2011 at 7:00 pm  in the Library at the Broadlands Building. Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl and Wienke.

 

Also attending the meeting: Mary Preston, Amy Courson-Brock, Sandy Griffin, Justin Lee, J.Ashbrook, Deb Wascher, Siv Schwink, Allen Hall, Chris Kerns, Tom Davis, and Deana Wolf.

 

President Bosch called the meeting to order at 7:00 p.m.

 

Motion by Lannon, second by Rohl to approve the minutes of the December 15, 2010 meeting.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to approve the bills as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Patterson to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Patterson, second by Wienke to approve the employment of Caroline Webb for 2.5 hours a day as a custodian at the Homer building.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Bosch, second by Rohl to approve the school board policies that were presented at the December 15, 2010 meeting for the first reading.  Motion carried by unanimous roll call vote. 7 Ayes.

 

The Board discussed options regarding purchase a used bus.  Most newer buses have hydraulic brakes and the district mechanic recommends air brakes.  Consensus from board members was that air brakes are preferred as a driver.  The superintendent will request bids for buses with hydraulic brakes and air brakes for comparison.

 

Motion by Wienke, second by Patterson to hold the April 2011 Regular Board of Education meeting on Monday, April 11, 2011 in order to seat newly elected board members within 7 days of the election.  Motion carried by unanimous roll call vote.  7 Ayes.

 

In a construction update it was noted that serving lunches from the new kitchen at Broadlands and use of the new cafeteria is going well.  It is nice to have all students in one room.  There has been no increase in the number of hot lunches served at this point. 

 

Progress at the Homer building is going well.  The floors in the addition are being finished and kitchen equipment is in.  It is possible that the new kitchen may be used toward the end of February.  Administration is waiting on approval from the Regional Office of Education to begin using two new classrooms which are complete.

 

The superintendent asked the Board for guidance as to what to do with supplies and equipment from the kitchens which are not able to be used in the new kitchens.  The Board recommended requesting sealed bids. 

Direction is still needed for expansion of parking at Homer.  The initial estimate for construction of a parking area to the west of the building was $100,000-125,000. 

 

A Meet the Candidates Night is scheduled for March 24, 2011 at 7:00 p.m. in the new Homer Library.

 

Discussion was held regarding community use of school facilities.  Proof of insurance has not been and is difficult to enforce.  The district insurance company suggests requiring a signed liability waiver by all participants of non district activities.  The insurance company also prefers each group have their own insurance coverage in order to have another avenue for coverage in the event of claims.  After discussion the Board decided that Administration is to request signed waivers by all activity participants. 

 

Motion by Lannon, second by Rohl to go into executive session for the discussion of personnel.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to come out of executive session.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to adjourn the meeting.  With all members in favor, the meeting adjourned at 8:25 p.m.

 

 

 

 

 

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

These minutes are pending approval at the February 16, 2011 regular meeting.

 

 

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

December 15, 2010 - 7:00 p.m.

Broadlands Buiilding - Library

 

REGULAR BOARD MEETING

 

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.                  MONTHLY BUSINESS

A.     Recognition of Public

B.     Read and approve minutes                                                                                       

C.     Financial reports

1.      Examine and approve bills                                                 

2.      Treasurer’s report                                                               

3.      Activity Accounts report                                                     

4.      Revolving Fund report                                                        

5.      Budget summary – Financial report                                   

6.      Investment Report                                                              

 

III. FOR ACTION

 

Report #33      First Reading of School Board Policies                                 

Report #34      Approve 2011-2012 School Year Calendar              

Report #35      Accept Resignations                                                  

Report #36      Employment of Personnel                                                     

 

           

IV.               SUPERINTENDENT’S REPORT

 

A.     Construction update

B.     Senior trip

C.     Greenhouse

D.     Basketball practice times (early/late) at high school

E.     Other

 

V.         EXECUTIVE SESSION – if necessary

 

VI         Adjourn           

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Library– Broadlands Building

December 15, 2010 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on December 15, 2010 in the Library at the Broadlands Building. Members in attendance: Allen, Bosch, Lannon, Patterson, Rohl and Wienke. Absent: Block

 

Also attending the meeting: Deb Wascher, Amy Courson-Brock, Justin Lee, Lauren Hopper, Sandra Griffin, Siv Schwink, Jill Miller, Jonathan Ashbrook, Josh Jones, Craig Meadows, Tom Davis, and Deana Wolf.

 

Members of the public in attendance raised concerns about cutting the vocal elementary music and elementary physical education.  Administration noted that though the elementary grades won’t have Physical Education they will have a structured recess in order that they continue to receive physical activity during the day.  Concerning elementary music, the district Band Director, Justin Lee, is planning to provide the elementary students with some music time once a week.  The savings realized by the district by making these cuts is expected to be $80,000-$90,000 the first year.

 

Motion by Lannon, Second by Rohl to approve the minutes of November 17, 2010.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Patterson to approve the bills as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Patterson to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Patterson, second by Rohl to approve the first reading of proposed school board policies.  Motion carried by unanimous roll call vote.  6 Ayes.  These policies will be presented for approval at the January 19, 2011 meeting.

 

Motion by Lannon, second by Bosch to approve the calendar for the 2011-2012 school year.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Wienke to accept the resignations of Rebecca O’Dell as regular route bus driver and Mike McGarigle as custodian.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Rohl, second by Lannon to approve the employment of Sarah Bowers as part-time assistant cook at Homer; Debra Lemmon as teacher aide; and Henry March as full-time custodian.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Craig Meadows of Gilfallan, Callahan, Nelson Architects updated the board on construction progress.  He noted that the Broadlands building occupancy paperwork has been filed with the Regional Office of Education and upon their approval the Broadlands addition could be put into service.  Assessment of the remaining remodel projects is in progress and is expected to begin right away.  It is expected that the partition in what is currently the cafeteria to separate it into two classrooms will be a drywall partition with insulation as a sound barrier. During the holiday break the old kitchen will be dismantled and the new kitchen placed into service.

The sewer system at Broadlands has been installed and the architects were very pleased with how all involved in the unexpected project worked as a team to get it done.

 

At the Homer building the contractors are preparing to have the floor laid along with other work progressing nicely.  A rough estimate of completion for the Homer project is said to be late February or March.

 

The flooring in the multi-purpose rooms is a rubberized floor product being a sports floor.  Custodial staff have used different cleaning products on samples to test the finish and have found the flooring to be very cleanable.

 

The Regional Office of Education has to give their final approval on the projects in order to allow occupancy and use of the additions.

 

The Seniors are proposing a trip to Branson, Missouri for their year end trip.  Sponsors for the group are Lauren Hopper and Cassie McMillan.

 

Wienke exited the meeting at 7:46.

 

Some thought is being given to selling the greenhouse used for some Ag classes and FFA.  It is costly to heat.  Currently there are 8 students in the greenhouse class out of 71 Ag students.  The district’s Ag teacher, Lauren Hopper, considers the greenhouse a major asset as a learning lab.  70% of Ag programs in the state have a green house.  FFA has grown plants for sale to the public as a fund raiser.

 

Administration looked to the Board for guidance in upcoming scheduling of sports practices at the high school but it was determined that there will be very little conflicts of practice time to be concerned with.

 

Motion by Lannon, second by Patterson to adjourn the meeting.  With all members in favor, the meeting adjourned at 7:55 p.m.

 

 

 

 

 

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

These minutes are pending approval at the January 19, 2011 regular meeting.

 

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

December 15, 2010 - 7:00 p.m.

Broadlands Buiilding - Library

 

REGULAR BOARD MEETING

 

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.                  MONTHLY BUSINESS

A.     Recognition of Public

B.     Read and approve minutes                                                                                       

C.     Financial reports

1.      Examine and approve bills                                                 

2.      Treasurer’s report                                                               

3.      Activity Accounts report                                                     

4.      Revolving Fund report                                                        

5.      Budget summary – Financial report                                   

6.      Investment Report                                                              

 

III. FOR ACTION

 

Report #33      First Reading of School Board Policies                                 

Report #34      Approve 2011-2012 School Year Calendar              

Report #35      Accept Resignations                                                  

Report #36      Employment of Personnel                                                     

 

           

IV.               SUPERINTENDENT’S REPORT

 

A.     Construction update

B.     Senior trip

C.     Greenhouse

D.     Basketball practice times (early/late) at high school

E.     Other

 

V.         EXECUTIVE SESSION – if necessary

 

VI         Adjourn                                                                                                                       

 

    311

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Library– Broadlands Building

November 17, 2010 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on November 17, 2010 in the Library at the Broadlands Building. Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl and Wienke.

 

Also attending the meeting: Nora Maberry, Justin Lee, Deb Wascher, Siv Schwink, Marsha Block, Amy Courson-Brock, Amanda Black, Tricia Watts, Tom Davis, Chris Kerns, Allen Hall, and Deana Wolf.

 

President Bosch called the Levy Hearing to order at 7:00 p.m.  Superintendent Hall commented that the district’s tax levy will increase 7.7% when comparing the past levy to the current extension.  Actual taxes for district property owners will likely increase about 3.5%.  In light of the current financial situation of the district, the Board has approved coding more expenses to the Tort fund.  To pay for these increased expenditures the Tort levy has been increased.

 

With no further comment the budget hearing was closed.

 

President Bosch called the regular meeting to order at 7:02

 

Members of the public were on hand to ask the Board to consider allowing home schooled students to play school sports, specifically Jr Hi Girls Volleyball.  There was some discussion on the topic but the Board declined to move on the subject.

 

Deb Wascher, elementary vocal music teacher, spoke of concerns related to the Board’s consideration in cutting the elementary vocal music and physical education programs.

 

Motion by Lannon, second by Block to approve the minutes of October 20, 2010.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to approve the bills as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Patterson to approve the Levy for Calendar Year 2010 as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block to approve the school board policies which were first read at the October 20, 2010 meeting.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Wienke to approve the fee schedule for the 2011-2012 school year.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Patterson to accept the resignations of Lynn Rosene as a junior high teacher at the end of the 2010-2011 school year and Kathy Bundy as a paraprofessional/teacher aide effective December 31, 2010.  Motion carried by roll call vote. 6 Ayes, 1 Nay.  Voting Aye: Allen, Block, Bosch, Lannon, Patterson, Rohl.  Voting Nay: Wienke

 

Motion by Rohl, second by Block to employ Mike McGarigle as a regular route bus driver.  Motion carried by unanimous roll call vote.  7 Ayes.

 

In a construction update it was noted that Broadlands is nearly ready for use.  Kitchen staff have received some training on new equipment.  Lines on the gym floor at Broadlands need to be painted.  Homer is progressing and will likely be ready for use in March 2011.

 

The district has received a proposal for health insurance that may save the district in the area of $80,000 per year.  The coverage change will be presented to the association members for their consideration and approval.

 

Concerns over the side baskets in new gymnasiums were raised.  It was noted that one reason for the additions was to increase sports practice facilities and side baskets would be an important part of that.  After some discussion there was a motion made.

 

Motion by Lannon, second by Block to put 2 practice baskets in each new gymnasium.  Motion carried by roll call vote.  4 Ayes. 3 Nays.  Voting Aye: Allen, Block, Bosch, Lannon.  Voting Nay: Patterson, Rohl, Wienke

 

It was noted that the laterals for the new septic field at Broadlands were laid in the area used for football practice.  There is some concern that the area may not be ready for use next summer and fall.  It was decided to wait and see if after the area will be ready for use is leveled and seeded.

 

Motion by Lannon, second by Bosch to go into executive session for the discussion of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodget against an employee of the public body or against legal counsel for the public body to determine its validity.  5 ILCS 120/2(c)(1).  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block to come out of executive session.  Motion carried by unanimous roll call vote.

 

Motion by Lannon, second by Block to adjourn the meeting.  With all members in favor, the meeting adjourned at 8:15 p.m.

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

These minutes are pending approval at the December 15, 2010 regular meeting.

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

LEVY/TRUTH IN TAXATION HEARING

 

November 17, 2010 - 7:00 p.m.

Broadlands Building - Library

Regular Scheduled Board meeting to follow

 

Levy Hearing

I.                    Call to Order

II.                  Roll Call

III.                Recognition of Comment of the Public

IV.               Information Regarding the Levy

V.                 Adjournment

 

REGULAR SCHEDULED BOARD MEETING

 

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.                  MONTHLY BUSINESS

A.     Recognition of Public

B.     Read and approve minutes                                                                264                 

C.     Financial reports

1.      Examine and approve bills                                                  268

2.      Treasurer’s report                                                                276

3.      Activity Accounts report                                                      278

4.      Revolving Fund report                                                         282

5.      Budget summary – Financial report                                    284

6.      Investment Report                                                               302

 

III. FOR ACTION

 

Report #28      Approve Levy                                                                         304, 306

Report #29      Approve School Board Policies                                              304, 308-310

Report #30      Approve Fee Schedule for 2011-2012                                   304

Report #31      Accept Resignation                                                                 304

Report #32      Employment of Personnel                                                      304

 

           

IV.               SUPERINTENDENT’S REPORT

 

A.     Construction Update

B.     Discuss district health insurance

C.     Side baskets for new gyms

D.     Other

 

V.         EXECUTIVE SESSION – if necessary

 

VI         Adjourn                                                                                                                       

 

 

 

 

Report No. 28

 

A motion is requested to approve the levy, a copy of which is attached.

 

 

Report No. 29

 

A motion is requested to approve the school board policies that were read at the October 20, 2010 school board meeting.

 

 

Report No. 30

 

A motion is requested to approve the fee schedule for the 2011-2012 school year, a copy of which is attached.

 

 

Report No. 31

 

A motion is requested to accept the resignation of Lynn Rosene effective at the end of the 2010-2011 school year, and the resignation of Kathy Bundy effective December 31, 2010.

 

 

Report No. 32

 

A motion is requested to employ _____________________ as an assistant cook at Homer beginning January 3, 2011 and _____________________ as a teacher’s aide beginning January 3, 2011.

 

 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Library– Broadlands Building

October 20, 2010 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on October 20, 2010 in the Library at the Broadlands Building. Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl and Wienke.

 

Also attending the meeting: Nora Maberry, Mary Kay Anderson, Deb Wascher, Basil Auteberry, Carolyn McIntyre, Chelsea Wisehart, Sandy Griffin, Amy Courson-Brock, Justin Lee, Tom Davis, Chris Kerns, Allen Hall, and Deana Wolf.

 

President Bosch called the meeting to order at 7:00 p.m.

 

Motion by Lannon, second by Patterson to approve the minutes of September 15, 2010.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to approve the bills as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Patterson to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon second by Rohl to approve the Annual School District Report Card.  The report will be made available to parents of the district and the public as of November 2, 2010.  Results of the annual report card shows that the district’s students attained AYP in all areas which speaks very well for Heritage Schools.  Motion carried by unanimous roll call vote.  7 Ayes

 

Motion by Block, second by Patterson to approve the annual Title I report.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Wienke, second by Lannon to approve the first reading of proposed school board policies as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

            6:320        Instruction                          High School Credit for Proficiency

            7:20          Students                              Harassment of Students Prohibited

            7:180        Students                              Preventing Bullying, Intimidation, and Harassment

            7:190        Students                              Student Discipline

            7:285        Students                              Food Allergy Management Program

            7:285-AP  Students                              Administrative Procedure – Implementing a Food

Allergy Management Program

            7:400        Students                              Automated External Defibrillator (AED)

            7:410        Students                              Sexual Abuse Instruction

            7:420        Students                              Non-Resident Pupil Tuition

            7:430        Students                              Free and Equal Education

            7:450        Students                              Dental and Eye Exams

            7:460        Students                              Bus Driver Inspection

            7:470        Students                              Green Cleaning

            7:480        Students                              School Breakfast and Lunch Programs

            3:80          General Administration       Principal Mentoring

 

Motion by Lannon, second by Rohl to approve keeping closed session minutes confidential.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to approve the revised risk management plan as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block to approve the destruction of verbatim executive session minutes from June 18, 2009, September 17, 2008, November 19, 2008, December 17, 2008 and January 21, 2009.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Wienke, second by Patterson to authorize Allen Hall, Interim Superintendent; Chris Kerns, Elementary Principal; Tom Davis, High School Principal; and Debra Greer, Secretary to open and deposit activity account(s) in the name of the Heritage School District and to endorse checks and orders for payment of money and otherwise withdraw or transfer funds on deposit with Sidell State Bank regarding district activity accounts; and further also to authorize Allen Hall, Interim Superintendant; Tom Davis, High School Principal; Lori Archer, Athletic Director; and Deana Wolf, District Bookkeeper to open and deposit revolving funds in the name of Heritage School District and to endorse checks and orders for payment of money or otherwise withdraw or transfer funds on deposit with Sidell State Bank regarding the district’s revolving fund account per bank resolutions as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to make a temporary transfer of all funds currently in the Working Cash Fund to the Site & Construction Fund as of October 31, 2010 in order to pay for the completion of the construction projects.  These funds will be repaid within two years from funds received through the Schools Facilities Sales Tax revenues.  Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Wienke, second by Rohl to approve hiring Karen Heckman as the head cook at the Homer building effective January 4, 2011.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Carolyn McIntyre, Heritage Home Economics teacher, gave a brief presentation regarding her programs at Heritage High School.  She is advisor for Heritage’s Family, Career, and Community Leaders of America (FCCLA) organization, the only nationally affiliated FCCLA organization in Champaign County, which currently has 43 members.  Heritage FCCLA members attend many workshops, present projects and are required to volunteer at Broadlands Food Bank. 

 

Chelsea Wisehart, a member of Heritage FCCLA is presently the state officer of State Membership and Alumni.  She spoke briefly on her responsibilities and activities related to those positions.

 

In a construction update the board was advised that Broadlands building may be open in 3 to 4 weeks.  The Champaign County Department of Public Health has ordered the ultra large septic tank be installed at the Broadlands building at a cost of $53,000 for the tank and laterals.  Installation is to start October 22.

 

Although there have been some cost overruns in the building projects, there are still a couple options which need to be considered.  The Board approved a $15,000 curtain in the Multi-Purpose Room at Homer to separate the cafeteria area and recess area.  They declined to approve side baskets for the multi-purpose rooms at present.  These side baskets will cost $20,000 per building.  Furniture for the library at the Homer building still needs to be ordered at an approximate cost of $40,000. 

 

Part of the shortage in funding comes from the drastic decrease in interest rates since the project was proposed.  In September 2007 when the project was proposed interest rates on Certificates of Deposit were between 4.26-5.11%.  Presently the district’s Certificates of Deposit are earning 0.20 to 0.25%.

 

The Board expressed their intent that all Champaign County Schools Facilities Sales Tax Receipts be transferred to the Site & Construction Fund and all additional receipts be deposited in the Site & Construction Fund for payment of construction costs and repayment of the Working Cash loan.

 

The Annual Audit report was distributed to the Board of Education.  The Superintendent noted that the district currently has over $6,000,000 in bonds outstanding.  The Per Capita Tuition rate for Heritage School District is $8,580.  There were no notable deficiencies in the audit report. 

 

In funding concerns it was noted that the State of Illinois is $14 Billion in the red.  A 1% income tax increase would generate 3.5 billion in additional funds but that would have little effect on the state deficit unless budget cuts were made also.  The State continues to face difficulties paying their bills.  In the best interest of the District, the District’s reserves need to be protected.

 

High School Graduation is set for Sunday, May 15, 2011 at 2:00 p.m.

 

The Superintendent advised the Board that it may be time to purchase a new school bus.  It is recommended that the bus be a relatively low mileage used bus, Bluebird make, with 70 passenger capacity.  Central States Bus Sales out of Peoria will be contacted regarding the purchase of a bus.  The oldest bus on the fleet will be traded in.

 

Some of the elementary teachers have approached administration with concerns about students coming to school hungry and being unable to concentrate on learning.  After some discussion it was decided that the kitchens will keep simple snacks available for those students who need something to eat outside of lunch time.  Districts are only required to provide a Breakfast program once their low income rate reaches 40%.  Heritage’s low income rate is presently 34% but is expected to rise.

 

The Board discussed the possibility of adding athletic fees for sports participants.  It was decided that it would not generate enough funds to make it feasible and could very likely exclude some students who would otherwise have participated in sports.

 

The Board will be presented with fees for the 2011-2012 school year at the November Board of Education meeting.  No increase in fees will be suggested.

 

The East Central Panthers Junior Football League had all their practices and games on the grounds at the Broadlands building.  Some practices toward the end of the season were held under lights and games played at Broadlands used lights.  There was also some concern expressed about the condition of the field at Broadlands and the worn condition due to practices being held on the field.  The high school team does not practice on the official field to avoid wear and tear on the turf.  The Superintendent will contact the Board of the ECP JFL with concerns about the field and reimbursement for some electrical costs.

 

In a discussion of projects by Mr. Gerard’s Industrial Technology class, it was suggested that the class pre-sell their projects to avoid being “stuck” with a project that doesn’t sell after the end of the school year. 

 

High School Track will not be co-oped with Shiloh this year. Track participant numbers are down.  One coach is all that will be needed for the 2011 spring season.  The cost to run the track program for a season is approximately $3,500.

 

The Illinois Association of School Boards has requested that each member Board of Education appoint a representative to a Division Governing Board which will meet approximately 3 times a year.  David Bosch was appointed to this position.

 

Brian Loman has picked up a petition for school board.

 

A concerned was raised over the timing of events for Homecoming at the High School.  It was decided that the High School would try having the game on Friday Evening and the dance on Saturday Evening and make a push for a larger adult alumni turnout since Homecoming was originally intended to recognize the alumni.

 

Motion by Lannon, second by Bosch to go into executive session for the discussion of collective negotiating matters between the district and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.  5 ILCS 120/2(c)(2).  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block to come out of executive session.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Rohl to adjourn.  With all members in agreement, the meeting adjourned at 9:08 pm.

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

 

 

These minutes are pending approval at the November 17, 2010 regular meeting.

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

October 20, 2010 - 7:00 p.m.

Broadlands Building – Library

(Note change in location)

 

 

REGULAR BOARD MEETING

 

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.                  MONTHLY BUSINESS

A.     Recognition of Public

B.     Read and approve minutes                                                                159                 

C.     Financial reports        

1.      Examine and approve bills                                                  163

2.      Treasurer’s report                                                                173

3.      Activity Accounts report                                                      175

4.      Revolving Fund report                                                         179

5.      Budget summary – Financial report                                    183

6.      Investment Report                                                               201

 

III. FOR ACTION

 

Report #19      Approve State Report Card                                                      203

Report #20      Approve Title I Report                                                               203

Report #21      Approve first reading of school board policies                         203, 205-245

Report #22      Approve motion to keep closed session minutes confidential 203

Report #23      Approve risk management plan                                               203, 246-257

Report #24      Approve destruction of verbatim executive session minutes   203

Report #25      Approve bank resolution(s)                                                       203, 258-261

Report #26      Approve transfer of working cash funds to

site & construction fund                                                            203

Report #27      Approve hiring of personnel                                                      203

 

           

IV.               SUPERINTENDENT’S REPORT

 

A.     Curriculum report from Carolyn McIntyre

B.     Construction update

C.     Audit

D.     H.S. graduation date – May 15, 2011 at 2:00 pm

E.     Discuss purchasing a new bus

F.      Breakfast program

G.    Athletic fee

H.     Student fees

I.        Cost of football lights

J.      Project for Mr. Gerard’s IT class

K.     Track – not co-oped this year.  Heritage had 8 boys and 6 girls run track last year

L.      Other

 

V.         EXECUTIVE SESSION – if necessary

 

VI         Adjourn           

 


 

 

Heritage Community Unit District No. 8

Annual Budget Hearing

Library – Broadlands Building

September 15, 2010 – 6:50 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for the annual Budget Hearing on September 15, 2010 in the Library at the Broadlands Building. Members in attendance: Allen, Bosch, Lannon, Patterson, Rohl and Wienke. Absent: Block.

 

Bosch called the Hearing to order at 6:50 p.m.  The Superintendent summarized the budget for the 2010-2011 school year noting the budgeted deficits in the Education Fund of $534,000; the Building Maintenance & Operation Fund of $42,000 and the Transportation Fund of $17,000.  Recent Federal Stimulus jobs funding of approximately $87,000 will help reduce the deficit budget.

 

It was noted that potential windmill farms would be a tremendous help to district finances though any such income would be at least 3 to 4 years away. 

 

It is impossible to know the direction the state is heading whether any state sales tax or income tax increase would provide any additional funding for schools.

 

Motion by Wienke, second by Patterson to adjourn the Budget Hearing.  With all members in agreement the Budget Hearing adjourned at 6:58 p.m.

 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Library– Broadlands Building

September 15, 2010 – 7:00 p.m.

 

Bosch called the Regular Meeting to order at 7:00 p.m.  Members in attendance: Allen, Bosch, Lannon, Patterson, Rohl and Wienke.  Absent: Block.

 

Also attending the meeting: Mary Longfellow, Sandy Griffin, Justin Lee, Nikolle Keeney, Shelby Reed, Katie Rutledge, Mary Happ, Brandon Umbarger, Lauren Hopper, Tom Davis, Chris Kerns, Allen Hall, and Deana Wolf.

 

In recognition of public a concern was brought to the attention of the Board concerning the Student Handbook, the Athletic Handbook and IHSA guidelines and how rules were applied to a particular student.  The Board decided to address this concern during closed session.

 

Mrs. Hopper and representatives of the Heritage FFA were in attendance to request permission to attend the out of state FFA National Convention in Indianapolis in October.

 

Motion by Lannon, second by Rohl to approve the minutes of the August 18, 2010 regular meeting.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Lannon to approve the bills as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Rohl, second by Allen to approve the Heritage FFA group attendance of the FFA National Convention in Indianapolis.  Motion carried by unanimous roll call vote.  6 Ayes

 

Motion by Bosch, second by Patterson to approve the budget for the 2010-2011 school year.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to approve the annual application for recognition of schools.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Patterson to approve the administrative compensation packages document.  This document will be published on the school web site.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Lannon to employ Lori Aten full time for the 2010-2011 school year effective September 13, 2010.  Motion carried by unanimous roll call vote.  6 Ayes.

 

In a construction update it was noted that the septic system in Broadlands is holding up progress toward getting the addition open.  It will cost in the area of $43,000 to install the new system.

 

The new boiler has been installed at Homer.

 

No additional air conditioning will be necessary at Homer as the 2 rooms which had been a concern will have outside ventilation.

 

Adjustable basketball hoops were installed in the additions at Homer and Broadlands.  The Homer building addition was electrically wired for the automatic adjustable hoops, however the plans for Broadlands did not provide for such wiring.

 

The small building constructed by last year’s industrial arts class has still not sold and it is expensive to advertise it for sale.  The Board concurred with the suggestion that it be used as a concession stand for the high school baseball field.

 

The district’s F-935 tractor/mower is in very bad condition and needs to be replaced.  A new or used replacement is expected to cost in the area of $10,000 to $12,000.  A committee of Bosch, Rohl and Wienke was appointed to research options for replacement of the mower.

 

Interested parties may pick up petitions to run for school board beginning September ___, 2010.  The petitions may be turned in from December 13 through December 20, 2010.  Board members terms who are expiring this coming spring election are: Allen, Patterson and Wienke.

 

The Board discussed district funds and the current very low interest rates earned on certificates of deposit and bank accounts.  One option would be to look outside the district for investment opportunities.  The Board decided to keep funds in the district.

 

Motion by Lannon, second by Rohl to go into executive session for the discussion of student discipline and employment of personnel.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to come out of executive session.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to adjourn the meeting.  With all members in agreement, the meeting adjourned at 8:40 p.m.

 

 

 

 

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

 

 

These minutes are pending approval at the October 20, 2010 regular meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

Updated Version

September 15, 2010 - 7:00 p.m.

Broadlands Building – Library

(Note change in location)

 

BUDGET HEARING

 

6:50 P.M.

PRIOR TO REGULAR MEETING

 

 

REGULAR BOARD MEETING

 

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.                  MONTHLY BUSINESS

A.     Recognition of Public

B.     Read and approve minutes                                                                           

C.     Financial reports        

1.      Examine and approve bills                                                 

2.      Treasurer’s report                                                               

3.      Activity Accounts report                                                     

4.      Revolving Fund report                                                        

5.      Budget summary – Financial report                                   

6.      Investment Report                                                              

 

III.                FOR ACTION

 

Report #14      Approve Budget                                                                     

Report #15      Approve annual application for recognition of schools          

Report #16      Administration compensation package                                 

Report #17      Personnel                                                                               

Report #18      FFA request to attend national convention                            

           

 

IV.        SUPERINTENDENT’S REPORT

 

A.     Construction Update

B.     Building that industrial arts class finished last May

C.     School mower is sick.  Need 5’ or bigger cut.

D.     School board election – April 5, 2011

E.     Interest on investments

F.      Other

 

V.         EXECUTIVE SESSION – if necessary

 

VI         Adjourn                       

 

 

 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Library– Broadlands Building

August 18, 2010 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on August 18, 2010 in the Library at the Broadlands Building. Members in attendance: Allen, Bosch, Lannon, Patterson, Rohl and Wienke. Absent: Block.

 

Also attending the meeting: Sandy Griffin, Amy Courson-Brock, Justin Lee, Siv Schwink, Tom Davis, Allen Hall, and Deana Wolf.

 

President Bosch called the meeting to order at 7:00 p.m.

 

Mr. Justin Lee, Heritage Band Director, thanked the Board for their support and funding for renovation of an enclosed trailer donated to the Band Department.

 

Motion by Lannon, second by Rohl to approve the minutes of July 26, 2010 and August 5, 2010.  Motion carried by  roll call vote.  5 Ayes.  Abstaining: Wienke

 

Motion by Lannon, second by Wienke to approve the bills as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Rohl, second by Lannon to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Patterson, second by Lannon to approve the board policies which were first read at the August 5, 2010 school board meeting.  Motion carried by unanimous roll call vote.  6 Ayes.

            2:70-E              Checklist for Filling Board Vacancy by Appointment

            4:140               Waiver of Student Fees

 

Motion by Wienke, second by Lannon to accept the notice of retirement from Carolyn McIntyre effective the end of the 2013-2014 school year.  Motion carried by unanimous roll call vote.  6 Ayes.

 

In a construction update it was noted that the present Homer kitchen will become 2 classrooms.  One of these classrooms will not have any windows.  Options for fresh air / air conditioning were discussed.

 

The librarian has asked for a storage room in the new library at Homer.  To add this to the present construction project would cost approximately $5,000.  This will not be done at this time.

 

It is expected that the Broadlands building will have use of the new kitchen and gym/multi-purpose room by mid October.  The kitchen and gym/multi-purpose room at Homer is expected to be ready by late January.

 

The Board discussed options for the construction plaques for each building.  This discussion will continue in September.

 

There will be an Open House held at each of the building once the new additions are complete.  It will be held at a time when it is felt that the general public will be able to attend.

 

The Obama Administration has initiated another stimulus plan providing money for schools.  This could amount to approximately $78,000 for Heritage thereby reducing the projected deficit in the Education Fund.  The District will be required to report now many jobs are created, saved or funded by these funds.

 

A member of the Board inquired about the existence of a district map detailing all boundaries and properties within the district.  The updating of a district map will be presented to a high school class for possible project.

 

Motion by Lannon, second by Rohl to go into executive session for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2 (c)(1).  Motion carried by unanimous roll call vote.  6 Ayes.  The board went into executive session at 7:40 p.m.

 

Motion by Lannon, second by Wienke to come out of executive session.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to adjourn.  With all members in agreement, the meeting adjourned at 8:10.

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

 

 

These minutes are pending approval at the September 15, 2010 regular meeting.

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

August 18, 2010 - 7:00 p.m.

Broadlands Building – Library

(Note location)

 

 

REGULAR BOARD MEETING

 

 

I.              CALL TO ORDER AND ROLL CALL

 

II.             MONTHLY BUSINESS

A.    Recognition of Public

B.    Read and approve minutes                                                                               

C.    Financial reports           

1.     Examine and approve bills                                                     

2.     Treasurer’s report                                                                  

3.     Activity Accounts report                                              

4.     Revolving Fund report                                                           

5.     Budget summary – Financial report                            

6.     Investment Report                                                                 

 

 

III.            FOR ACTION

 

Report #12        Approval of new school board policies                         

Report #13        Personnel                                                                    

 

           

IV.           SUPERINTENDENT’S REPORT

 

A.    Construction update

B.    Plaque for Broadlands

C.    Open House for additions

D.    Other

 

 

V.         EXECUTIVE SESSION – if necessary

 

 

VI         Adjourn            

 

 

 

 

 

 

 

 

 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Library– Broadlands Building

August 5, 2010 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a special meeting on August 5, 2010 in the Library at the Broadlands Building. Members in attendance: Bosch, Lannon, Patterson, Wienke.  Absent: Allen, Block, Rohl.

 

Also attending the meeting: Allen Hall and Deana Wolf.

 

President Bosch called the meeting to order at 7:00 p.m.

 

Motion by Lannon, second by Wienke to hire Rebecca O’Dell as a regular route driver and to rehire Theresa Nave for 120 days.  Motion carried by unanimous roll call vote.  4 Ayes.

 

Motion by Patterson, second by Lannon to approve the tentative budget for the 2010-2011 school year.  Motion carried by unanimous roll call vote.  4 Ayes.

 

Motion by Wienke, second by Lannon to approve the first reading of proposed board policy updates.  Motion carried by unanimous roll call vote.  4 Ayes.

 

Motion by Patterson, second by Bosch to allow the bookkeeper to pay some bills prior to school board approval in order to avoid late fees.  In all cases these bills will be presented at the next school board meeting for approval.  Motion carried by unanimous roll call vote.  4 Ayes.

 

Motion by Lannon, second by Bosch to approve the bills as presented.  Motion carried by unanimous roll call vote.  4 Ayes.

 

In a construction update it was noted that air conditioning for new classrooms at Homer which will have no windows is expected to cost an estimated $12,000.  The board declined to do this at this time.

 

The Champaign County School Facilities Sales Tax is receiving approximately $7,500 toward tax abatement and $15,000 for school facilities improvement per month.

 

Broeren Russo has suggested that the extra dirt at Broadlands be used to landscape around the east end of the high school to prevent water flow to the building.

 

The architect is drawing plans for a parking lot at Homer.  Options for putting it in were discussed.

 

The roof of the bus bard at Broadlands is leaking.  The board will seek bids on having it repaired and improved.

 

The architect prepared a suggested format for the construction plaque at Broadlands.  The Board will continue discussion of its layout and content at the regular meeting in August.

 

The FM radios on the buses have a limited range.  The board determined that as long as the radios range is effective in the district boundaries they would continue to be used as is.  The bus drivers have cell phones for communications outside the district.

 

Motion by Lannon, second by Patterson to adjourn the meeting.  With all members in agreement, the meeting adjourned at 7:55 p.m.

 

 

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

 

 

These minutes are pending approval at the August 18, 2010 regular meeting.

 

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

SPECIAL MEETING

BOARD OF EDUCATION

HERITAGE COMMUNITY UNIT DISTRICT NO. 8

AGENDA

BROADLANDS BUILDING - LIBRARY

AUGUST 5, 2010 -  7:00 p.m.

 

 

 

I.              CALL TO ORDER

 

 

II.            ROLL CALL

 

 

III.        FOR ACTION

 

Report  #  7    Employment of Personnel                                    

Report  #  8    Approve Tentative Budget                                     

Report  #  9    First Reading of Board Policy Changes             

Report  #10   Permission to Pay Some Bills Prior to Board

Approval                                                                   

Report  #11   Approve Bills                                                                       

 

 

IV.          SUPERINTENDENT’S REPORT

 

A.        Construction Update

B.        Sales tax generated a month

C.        Extra dirt at Broadlands

D.        Parking Lot at Homer – do ourselves

E.        Bus Barn roof at Broadlands

F.         Other

 

 

V.        EXECUTIVE SESSION - if necessary.

 

 

VI.       ADJOURN

 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Library– Broadlands Building

July 26, 2010 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on July 26, 2010 in the Library at the Broadlands Building. Members in attendance: Allen, Bosch, Lannon, Patterson, and Rohl. Absent: Block, Wienke.

 

Also attending the meeting: Sandy Griffin, Amy Courson-Brock, Deb Wascher, Siv Schwink, Tom Davis, Allen Hall.

 

President Bosch called the meeting to order at 7:02 p.m.

 

Motion by Lannon, second by Rohl to approve the minutes of June 16, 2010.  Motion carried by unanimous roll call vote.  5 Ayes.

 

Motion by Lannon, second by Rohl to approve the bills as presented.  Motion carried by unanimous roll call vote.  5 Ayes.

 

Motion by Rohl, second by Patterson to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  5 Ayes.

 

Motion by Patterson, second by Bosch, to approve the  Prevailing Wage Statement.  Motion carried by roll call vote.  4 Ayes.  Voting Aye: Allen, Bosch, Patterson, Rohl.  Voting Nay: Lannon

 

Motion by Rohl, second by Lannon to name Tom Davis and Deana Wolf as Freedom of Information Act officers.  Motion carried by unanimous roll call vote.  5 Ayes.

 

Motion by Lannon, second by Patterson to put the proposed budget for the 2010-2011 school year on display from August 13 to September 15, 2010 in the Superintendent’s Office in Broadlands.  Motion carried by unanimous roll call vote.  5 Ayes.

 

Motion by Lannon, second by Rohl to accept the low bids from Fox River Foods for food product, Illini Institutional Foods for milk delivery and Interstate Brands Corp for bread delivery for the food service program for the 2010-2011 school year.  Motion carried by unanimous roll call vote.  5 Ayes.

 

Motion by Patterson, second by Lannon to accept the resignation of Brian Maloy effective immediately; notice of retirement of Pam Wood effective at the end of the 2010-2011 school year; also to employ Chelsea Pruitt as assistant high school volleyball coach, Kami White as 5/8 time high school social studies teacher, and Tom Davis as High School Principal / Technology Director.  Motion carried by unanimous roll call vote.  5 Ayes.

 

Motion by Allen, second by Lannon to set a Special Board of Education Meeting for Thursday, August 5, 2010 at 7:00 p.m. in Broadlands.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Discussion was held regarding increased parking at Homer.  The district is receiving County Schools Facility Sales (CSFS) Tax revenue each month that could be used for the project.  If the parking area is put in now Operations & Maintenance Funds would have to be used.  We could wait until enough funds were received from the CSFS Tax, but the parking area may not be done soon enough.   The board decided to put the project on hold for the time being.

 

The parking area at Broadlands needs to be oil and chipped.  This will also wait until there is sufficient CSFS tax money available.

 

The current proposed budget has the Education Fund $600,000 in the red for 2010-2011.  The cheapest way to reduce this deficit would be to code more allowable expenses to the TORT fund and increase the TORT levy.  The Board declined to do this at this time.

 

Keyless entry for the new addition at Homer will cost $8,000-$10,000.  The Board decided to wait to install keyless entries until a later time.

 

Side baskets for the new gyms will cost in the area of $20,000 for 4 side hoops.  Installation of these side baskets will wait for a later date.

 

There is extra dirt available at Homer which will be made available for sale.  The dirt at Broadlands will need to be hauled away at a cost.

 

The Chevrolet Lumina used to transport alternative education students to and from Champaign has over 180,000 miles.  The Board indicated that this should be traded in toward a used vehicle with a limit of cost between $8,000-$10,000.

 

The Driver Education car is okay for now and will not be replaced at this time.

 

An ad was placed in the paper for custodial help for the new addition with limited hours.  Applicants received were mostly sub / part time custodians.  The Board will wait to take action on hiring additional custodial help until completion of the buildings – on or about February 1.

 

It is anticipated that there will be one week where there will be no kitchen available in the district due to closure of the existing kitchens and opening of the newly completed kitchens.  The Board discussed whether to offer satellite lunches or have the students bring sack lunches.  The Board decided to have students bring sack lunches during this week.

 

The Champaign County Health Department will not allow all old equipment from the old kitchens to be used in the new kitchens.  Some of these items may be made available for sale.

 

Purchase of bleachers for the new gyms/multi-purpose rooms will be put on hold.

 

Volleyball posts for the new gyms/multi-purpose rooms are on order.

 

The roof of the bus garage at Broadlands is leaking.  Jan Schacht has been contact and he estimates it will cost $4,800 to replace the existing nails with screws.

 

Heritage employees who drive the district’s activity vans have requested that cruise control be installed.  The Board declined having cruise control installed in these vehicles.

 

Justin Lee, district band director, wants a band trailor.  Chris’ Water Gardens have a trailer they will donate but it will need some work including painting.  Mr. Lee requested district funds to re-furbish the trailer.  The Board approved $700-1000 to be used for the trailer.

 

Alex Partenheimer, head football coach, has requested permission to sell advertising for programs.  The Board said no to this request.

 

The Homer Youth League has asked the District to help with application of diamond pro for the girls softball field at Broadlands.  The Board agreed to pay $700.00 toward this diamond treatment.

 

Tom Davis reported on the districts Average Yearly Progress.  Elementary and Junior High met the required AYP in all areas.  The High School met the required AYP in all areas except Math.  PSAE testing resulted in increased scoring in reading, math and science.  ACT average testing results remained stable at 20-21.

 

The internet service transition went well with no issues.

 

The Superintendent noted that the boys locker room at Homer will not be available for use for the first 2 months of school this fall due to construction.

 

Motion by Lannon, second by Patterson to adjourn the meeting.  With all members in favor, the meeting adjourned at 8:10 p.m.

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

 

 

These minutes are pending approval at the August 18, 2010 regular meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

July 26, 2010 - 7:00 p.m.

Broadlands Building – Library

(Note location)

 

REGULAR BOARD MEETING

 

 

I.              CALL TO ORDER AND ROLL CALL

 

II.             MONTHLY BUSINESS

A.    Recognition of Public

B.    Read and approve minutes                                                                               

C.    Financial reports           

1.     Examine and approve bills                                                     

2.     Treasurer’s report                                                                  

3.     Activity Accounts report                                                        

4.     Revolving Fund report                                                           

5.     Budget summary – Financial report                            

6.     Investment Report                                                                 

 

III.            FOR ACTION

Report #1          Prevailing Wage

Report #2          Freedom of Information Officers

Report #3          2010-2011 Budget on Distplay August 13 to September 15

Report #4          Approve Food, Milk and Bread bids

Report #5          Employment of Personnel

Report #6          Set Special Board of Education Meeting for the week of August 2 – 6, 2010

 

           

IV.           SUPERINTENDENT’S REPORT

 

A.    Parking at Homer

B.    Code more to TORT

C.    Life safety levy

D.    Keyless entry for new doors at Homer

E.    Side baskets for new gyms

F.    Extra dirt at Broadlands

G.    Lumina 180,000 miles

H.    Driver education car

I.      More custodial help for new additions

J.     Lunches – satellite or sack

K.    Old kitchen items

L.     Bleachers in new gyms

M.   Volleyball posts

N.    Repair bus shed

O.    Other

 

V.         EXECUTIVE SESSION – if necessary

 

VI         Adjourn  

         

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Library– Broadlands Building

June 16, 2010 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on June 16, 2010 in the former Library at the Homer Building. Members in attendance: Allen, Bosch, Lannon, Patterson, Rohl and Wienke. Absent: Block

 

Also attending the meeting: Jim Schwartz, Mrs. Schwartz, Sandy Griffin, Justin Lee, Amy Courson-Brock, Deb Wascher, Sue Biddle, Mary Kay Anderson, Siv Schwink, Tom Davis, Allen Hall, Andrew Larson and Deana Wolf.

 

President Bosch called the meeting to order at 7:00 p.m. 

 

The public was recognized.  Concern was expressed regarding the lack of funding for Early Childhood education and the subsequent cut backs in the program.  It was noted that children with IEP’s will continue to received services through the Rural Champaign County Special Education Coop, however, there is no funding for children who are considered “at risk.”

 

The board was also asked to consider “program vehicles” when looking for upgrades to the current fleet of vehicles.

 

Motion by Lannon, second by Patterson to approve the minutes of the May 19, 2010 Budget Hearing and Regular Meeting.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to approve the bills as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Rohl, second by Patterson to approve the permanent transfer of interest earned in the working cash fund to the education fund.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Lannon to accept the resignations of Andrew Larson, Superintendent, and Jim Wood, Assistant maintenance, effective June 30, 2010; and further to employ Allen Hall as Interim Superintendent for the 2010-2011 school year.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to amend the 2010-2011 school year to allow for two half day school improvement days.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Patterson to approve the band trip to Disney World set for June 3-10, 2012.  Motion carried by roll call vote.  Voting Aye: Bosch, Lannon, Patterson, Rohl, Wienke.  Voting Nay: Allen.

 

Craig Meadows, representing Gilfallan, Callahan, Nelson, architects gave a construction update.  The Broadlands building is ready for brick work, roofing and windows; the Homer building is progressing with load bearing walls and soon roof work will begin.  In Broadlands work on the leach field will be completed within contingency funds of the project.  The Homer building will have an equipment switch in order to replace an existing faulty boiler.  Concerns with the existing roof have been addressed and options for expanding the parking area in Homer are being considered.

 

The Board of Education decided to not attend the annual school board conference in Chicago this November.

 

The Regular Board of Education meeting will be held on Monday, July 26, 2010 in the Library in Heritage High School, Broadlands, IL.

 

Renewals for insurance coverage for the 2010-2011 school year have been received and the district will experience a $5,600 savings in premiums over the previous year.

 

The district has received two County School Facility Sales Tax payments totaling $47,685.29 of which $15,895.10 has been set aside for property tax abatement.

 

Motion by Rohl, second by Lannon to go into executive session for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2 (c)(1) and Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2 (c) (2).  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Rohl, second by Lannon to come out of executive session.  Motion carried by unanimous roll call vote.  6 Ayes

 

Motion by Patterson, second by Lannon, to set administrative salaries for 2010-2011 as follows:  Chris Kerns, Elementary and Jr High Principal, will receive $82,100 salary; Tom Davis, High School Principal, will receive $76,000 total employment package, Mr.Hall, Interim Superintendent, will receive $66,000 salary, and Deana Wolf, district bookkeeper will receive $21.00/hour.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Patterson to approve the one year contract agreement between the Heritage School District Board of Education and the Heritage Education Association, IEA/H
NEA (pending the HEA ratification of the contract once approved by the Heritage Board of Education).  Motion carried by unanimous roll call vote.  6 Ayes.

 

In discussion regarding parking lot options at Homer it was noted that the architect and contractor have estimated the cost of adding 91 spaces to the west of the building at Homer, with a 12” base with oil and chip surface, to be approximately $130,000.  Prices will be requested from additional contractors.  It was suggested that perhaps the parking area could be filled with road pack and allowed to settle for a while before going ahead with the oil and chip surface.

 

The construction project includes $150,000 in contingency funding of which approximately $30,000 will be used for the boiler replacement, $14,000 for asbestos abatement and encapsulation, and $15,000 for leech field improvement.  The architect indicates that another month or so of construction will reveal if any further contingency funding needs to be spent.

 

Motion by Lannon, second by Rohl to adjourn the meeting.  With all members in favor, the meeting adjourned at 8:45 p.m.

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

These minutes are pending approval at the July 26, 2010 regular meeting.

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

June 16, 2010 - 7:00 p.m.

Broadlands Building – Library

(Note change in location)

 

REGULAR BOARD MEETING

 

 

I.              CALL TO ORDER AND ROLL CALL

 

II.            MONTHLY BUSINESS

A.    Recognition of Public

B.    Read and approve minutes                                                                           

C.   Financial reports        

1.    Examine and approve bills                                                 

2.    Treasurer’s report                                                               

3.    Activity Accounts report                                                     

4.    Revolving Fund report                                                        

5.    Budget summary – Financial report                                   

6.    Investment Report                                                              

 

III.           FOR ACTION

 

Report #49      Transfer of Interest from Working Cash

Report #50      Personnel

Report #51      Personnel

Report #52      Amending of the 2010-2011 school calendar

Report #53      Approval of contract agreement

Report #54      Band Trip Proposal

           

IV.          SUPERINTENDENT’S REPORT

 

A.    Construction Update

B.    School Board Delegate and Alternate

C.   July Board Meeting Change

D.   Boiler Replacement Update

E.    Insurance Premiums

F.    Other

 

V.         EXECUTIVE SESSION - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2 (c)(1) and Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2 (c) (2)

 

VI         Adjourn

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Former Library/Board Room – Homer Building

May 19, 2010 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on May 19, 2010 in the former Library at the Homer Building. Members in attendance: Allen, Bosch, Lannon, Patterson, Rohl and Wienke. Absent: Block

 

Also attending the meeting: Sandy Griffin, Deb Wascher, James Schwart, Kathleen Bundy, Amy Courson-Brock, Marilyn Courson, Siv Schwink, Patti Knott, Andrew Larson, Chris Kerns, Tom Davis and Deana Wolf.

 

President Bosch called the Amended Budget Hearing to order at 7:00 p.m.  The Superintendent summarized the need to amend the budget noting that some speech services and Life Skills program costs needs to be re-coded for grant accommodation and administrative costs are being re-budgeted according to state guidelines.

 

With no public comment the meeting was adjourned at 7:02 p.m.

 

Bosch called the regular meeting to order at 7:03 p.m.

 

Public comments included questions about construction completion and budget / financial concerns.  It was noted that the Broadlands building project is expected to be complete by the opening of school this August with the Homer building project coming to completion in late October.  In regard to projecting the state of the district in 2 – 3 – 4 or 5 years, it was noted by the Superintendent that that would be very hard to predict with the current state of the State of Illinois finances.  The State as of the board meeting was behind $365,000 in payments.  The District did maintain its excellent Financial Recognition Status for the year ended 2008-2009 and was notified by the assessors that assessed valuation did increase 3.1% for the 2009 real estate tax year.

 

Motion by Lannon, second by Rohl to approve the minutes of the April 21, 20010 meeting.  Motion carried by roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to approve the bills as presented.  Motion carried by unanimous roll call vote. 6 Ayes

 

Motion by Lannon, second by Patterson to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Rohl, second by Wienke to employ Shelly Fitzgerald as transportation secretary for the Heritage School District for the 2010-2011 school year, also to employ Jon Jamison as junior high special education teacher for the 2010-2011 school year and to employ Basil “Jamie” Auteberry as regular route driver effective immediately.  Further, to accept the notice of retirement/resignation of Mary Preston, effective the end of the 2010-2011 school year.  Motion carried by unanimous roll call vote.  6 Ayes

 

Motion by Rohl, second by Lannon to approve the Board of Education meeting dates for 2010-2011 school year.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Patterson to approve the amended calendar for the 2009-2010 school to reflect snow days taken.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Rohl, second by Lannon to approve the amended school budget for the 2009-2010 school year.  Motion carried by unanimous roll call vote.  6 Ayes.

 

In a construction update it was noted that the project is presently $33 under budget with multiple change orders being approved.

 

The Board is asked to consider vehicle upgrades for a maintenance van which has a failed transmission, the 2000 Chevy Cavalier used for driver ed and has 116,000 miles on it, and a car to replace the 1997 Chevy Lumina presently used to transport special education students to alternative schools which has over 180,000 miles on it.

 

One of the boilers in Homer will need to be replaced.  Options are being considered.  The cost is estimated to be $30,000.

 

The Board was asked to consider revisiting the current final exam attendance policy in consideration of a number of late and absence attendance issues which have become troublesome.  The Board declined to make any changes in the policy and reiterated its stand that the attendance policies will be strictly enforced.

 

Registration dates for the 2010-2011 school year are August 4th and 5th, 2010.

 

In a financial update it was noted that the State Superintendent of School has announced that all state mandated payments will be paid from an education assistance fund when necessary to get money needed to the schools.

 

The Homer baseball league has asked to develop another baseball diamond by replacing the aging and deteriorating tennis court at the north east corner of the Homer school property.  The back stop will be toward the north/east.  The Homer Baseball League will pay for this project.  This diamond will be used for little leaguers and girls softball games.  The Board gave their approval.

 

The High School Schedule will be changed to accommodate the newly developed tutorial period as introduced at the April 2010 meeting.

 

Looking forward to having the new multi-purpose rooms in use, it was noted that side basketball baskets would be desirable.  An appeal to the public will be made for assistance for this project.

 

The Superintendent shared information from a letter received from the Village of Homer.  It was noted that there will be 550 sewer customers with more than 400 of those being billed under $40/month.  Hookup costs will be paid by the customers.

 

In an internet update it was noted that Cincinnati Bell / EGIX recently notified the school that with no local service agents to take care of service issues, they will be dropping their service to the district.  Mr. Davis, technology coordinator, noted that ComCast will be the new provider of internet service at Homer providing 15-20% faster speed service and is expected to be up and running with the district in 30-45 days.  Illinois Century Network is expected to be the internet provider contracted to provide service to the high school building in Broadlands.  Further information will follow.

 

 A trip proposal was distributed to the Board for their consideration.  This trip would be to Florida in June 2012 for band students who are 6 – 10 grades during this 2009-2010 school year.

 

Motion by Lannon, second by Patterson to go into executive session for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2 (c)(1) and Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2 (c) (2)  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to come out of executive session.  Motion carried by unanimous roll call vote.  6 Ayes

 

Motion by Rohl, second by Lannon to adjourn the meeting.  With all members in favor, the meeting adjourned at 8:50 p.m.

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

These minutes are pending approval at the June 16, 2010 regular meeting.

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO.8 May 19, 2010

- 7:00 p.m. Homer Buildinq - Board Room

 

AMENDED BUDGET HEARING 7:00 p.m. Regular Scheduled Board meeting to follow

Public Hearing for FY 10 Amended Budget

 

        I.      Call to Order

        II.     Roll Call

        III.    Recognition of Comment of the Public

IV. Information Regarding the FY 10 Budget

V. Adjournment

REGULAR BOARD MEETING

I. CALL TO ORDER AND ROLL CALL

II. MONTHLY BUSINESS

A. Recognition of Public

B. Read and approve minutes

C. Financial reports

1. Examine and approve bills

2. Treasurer's report

3. Activity Accounts report

4. Revolving Fund report

5. Budget summary - Financial report 6. Investment Report

III. FOR ACTION

Report #45 Report #46 Report #47 Report #48

Personnel

Approval of 2010-2011 Board Meeting Dates and Times Approval of Amended 2009-2010 School Calendar

Approval of Amended 2009-2010 Budget

IV. SUPERINTENDENTS REPORT

A. Construction project updates

B. District Vehicle Upgrades

C. Boiler Replacement

D. H.S. Final Exam Attendance Policy E. District Registration Dates- Aug. 4th/5th F. Financial Updates

G. Other

502

504 512 514 518 520 540

542 542, 544 542, 546 542

V. EXECUTIVE SESSION - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 51LCS 120/2 (c)(1) and Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2 (c) (2)

VI

Adjourn

500

 

 

 

 

 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Former Library/Board Room – Homer Building

April 21, 2010 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on April 21, 2010 in the former Library at the Homer Building. Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl and Wienke.

 

Also attending the meeting: Sandy Griffin, Siv Schwink, Patti Knott, Donna Amici, Andrew Larson, and Deana Wolf.

 

Bosch called the meeting to order at 7:00 p.m.

 

Motion by Lannon, second by Rohl to approve the minutes of the March 17, 20010 and March 29, 2010  meetings.  Motion carried by roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to approve the bills as presented.  Motion carried by unanimous roll call vote. 7 Ayes

 

Motion by Block, second by Rohl to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Lannon to freeze the non-contractual salaries as proposed in the board packet for the 2010-2011 school year.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block to approve the board policies that were first read at the March 17, 2010 meeting.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Lannon to accept the resignation of Lauren Hopper as Heritage Basketball Cheerleading Coach effective immediately and Sharon Mohr as school bus driver for the Heritage School District effective at the end of the 2009-2010 school year; further to employ Beth Rutledge as Heritage High School Basketball Cheerleading Coach for the 2010-2011 school year.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to approve the student handbook changes for the 2010-2011 school year.  Motion carried by unanimous roll call vote.  7 Ayes.

 

The Board discussed the use of financial institutions in the district.  The banks will be contacted to see if they are interested in district accounts and what types of services they have to offer.

 

The Board discussed the use of local mechanics services in servicing the district fleet of buses and other vehicles.  The local service providers will be contacted to see if they are interested in servicing the district vehicles and what their rates would be.

 

Motion by Lannon, second by Block to approve the Rural Champaign County Special Education Cooperative amended constitution.  The motion carried by unanimous roll call vote.  7 Ayes.

 

In a construction update it was noted that all 4 walls of the addition are up in Broadlands and work on the roof will begin on April 26th.  The Broadlands project is expected to be completed on schedule.  At Homer demolition of an existing wall has revealed asbestos so this will have to be evaluated to see how the asbestos removal will be handled.  It is expected now that completion of the Homer addition will be delayed. 

 

There are 2 boilers in the boiler adjacent to the “new” gymnasium.  One of the boilers is faulty and will need to be replaced.  Bids will be requested for this work.

 

The district expects to begin receiving county sales tax revenue soon.  As the board discussed previously, 1/3 of these funds will be used for real estate tax abatement for payment of bonds and 2/3 will be used for site & construction improvements.

 

The district as attained financial recognition status for its excellent financial situation as of the year ending June 30, 2009. 

 

The district will need to replace a floor scrubber at the Homer building. 

 

Score board for the new multi-purpose rooms will be ordered soon in advance of expected cost increases.  They will be similar systems so that the controllers will be interchangeable.  The Homer Sports Commission has donated $1,500 toward the purchase of the score boards.

 

Mrs. Knott, high school guidance counselor, presented the Board with a revised high school schedule allowing a Tutorial period to meet Response to Intervention (RTI) guidelines.  This will be a 30 minute period between the 1st and 2nd class periods each day.  Home room will be moved to the end of the day.

 

Mrs. Hopper took a group of students to an Inviro-thon Soil & Water Conservation contest.  Her group took 1st place in the county for their efforts.

 

Mr. Gerard’s students who took their Jet Hawks project to Washington DC in March will be at the May Board of Education to give a presentation of their experience.

 

The Board wishes to express their thanks to Donnie Happ and all area rescue service providers who were involved in the mock accident conducted at the high school Wednesday, April 28 giving the students a visual experience prior to prom.

 

Motion by Lannon, second by Rohl to go into executive session for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2 (c)(1) and Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2 (c) (2)  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl at 8:54 pm to come out of executive session.  Motion carried by unanimous roll call vote.  7 Ayes

 

Motion by Bosch, second by Block to adjourn the meeting.  With all members in favor, the meeting adjourned at 8:55 p.m.

 

 

_________________________                                  _________________________

President                                                                      Secretary

 

 

These minutes are pending approval at the May 19, 2010 regular meeting.

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

 

 

 

 

 

 

 

Heritage Community Unit District No. 8

Special Board of Education Meeting

Former Library/Board Room – Homer Building

March 29, 2010 – 6:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a Special Meeting on March 29, 2010 in the former Library at the Homer Building. Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl and Wienke.

 

Also attending the meeting: Andrew Larson, and Deana Wolf.

 

Bosch called the meeting to order at 6:00 p.m.

 

Motion by Wienke, second by Lannon accept the resignation of Mary Gast and settlement agreement between the Heritage School District Board of Education and Mary Gast.  Motion carried by roll call vote.  7 Ayes.

 

Motion by Rohl, second by Block to adjourn the meeting.  With all members in favor, the meeting adjourned at 7:03 p.m.

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the April 21, 2010 regular meeting.

 

 

 

 

  

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Former Library/Board Room – Homer Building

March 17, 2010 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on March 17, 2010 in the former Library at the Homer Building. Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl and Wienke.

 

Also attending the meeting: Sandy Griffin, Siv Schwink, Patti Knott,Tom Davis, Chris Kerns, Andrew Larson, and Deana Wolf.

 

Bosch called the meeting to order at 7:00 p.m.

 

Motion by Block, second by Lannon to approve the minutes of the February 17, 2009 meeting.  Motion carried by roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block to approve the bills as presented.  Motion carried by unanimous roll call vote. 7 Ayes

 

Motion by Block, second by Rohl to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Wienke, second by Lannon to approve the resolutions for non-renewal as presented.  The resolutions reduce Lori Aten’s teaching assignment from 100% to 80%; dismiss Dianne Auteberry as special education route driver; dismiss Brenda Baird as special education route driver; dismiss Kevin Franzen as district resource officer; dismiss Julie Humphrey as special education route driver; dismiss Jon Jamison as certificated employee; dismiss Sharon Mohr as pre-school route driver; dismiss Theresa Nave as certificated employee; dismiss Caroline Webb as bus aide effective the last day of the 2009-20 school year.  These are honorable dismissals and reduction necessary for budget reductions.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to approve membership in the IHSA and IESA for the 2010-2011 school year.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Rohl to approve the 2010-2011 school year as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Bosch, second by Lannon to hire Alison Vogel as assistant softball coach and Brian Smith as volunteer assistant to the softball coaches.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Rohl to approve the updated administrative procedures for drug and alcohol testing for bus drivers.  Motion carried by unanimous roll call vote.  7 Ayes.

 

The Junior High promotion date is set for May 20, 2010 at 7:00 pm.  It is possible that the promotion ceremony will be held at the high school in Broadlands due to parking space limitations. 

 

The board had a first reading on two proposed Board Policies. 

            4:110   Operational Services               Transportation

            5:20     General Personnel                   Workplace Harassment Prohibited

These policies will be presented to the board for approval at the April 21, 2010 meeting.

 

Due to ongoing construction and parking limitations at the Homer building this spring there will be no spring music program.

 

The Homer Youth League will be donating funds for upgrade of the high school weight room and equipment.

 

In a construction update it was noted that walls are going up at the high school.  In Homer work continues in relocating the electric service with the electrical service being run underground.  Once the electric work is done the contractors will be ready to drop the old chimney and begin demolition on existing walls.  The storm drainage work has been completed as well.  Electrical service may also be run underground to the existing bus / maintenance building at Homer for little additional cost.

 

Since custodial supply & materials service has changed from Vonachen to AmSan the district has seen an approximate savings of $1,000.  An additional savings of over $700 has been realized due to the switch to hand dryers and foam soap dispensers in the rest rooms.

 

Motion by Lannon, second by Rohl to go into executive session for The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2 (c)(1) and Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2 (c) (2).  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block to come out of executive session.  Motion carried by unanimous roll call vote. 

 

Motion by Bosch, second by Rohl to adjourn the meeting.  With all members in favor, the meeting adjourned at 7:57 p.m.

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the April 21, 2010 regular meeting.

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

April 21, 2010 - 7:00 p.m.

Homer Building – Board Room

 

REGULAR BOARD MEETING

 

I.              CALL TO ORDER AND ROLL CALL

 

II.            MONTHLY BUSINESS

A.   Recognition of Public

B.   Read and approve minutes                                                           453                

C.   Financial reports     

1.    Examine and approve bills                                             457

2.    Treasurer’s report                                                              465

3.    Activity Accounts report                                                   467

4.    Revolving Fund report                                                     473

5.    Budget summary – Financial report                              475

6.    Investment Report                                                                        495

 

III.        FOR ACTION

 

Report #38    Non-Contractual salaries for 2010-2011                                     497, 499

Report #39    Approval of Board Policies                                                             497

Report #40    Personnel                                                                                         497

Report #41    Approval of Student Handbook changes                                                497

Report #42    Possible change for usage of financial institutions in district 497    

Report #43    Possible change regarding maintenance of busses                497

Report #44    Approval of amended constitution for the Rural Champaign

 County Special Education Cooperative                                     497    

 

IV.          SUPERINTENDENT’S REPORT

 

A.   Construction Update

B.   Possible Schedule Changes

C.   Other

 

V.        EXECUTIVE SESSION- The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2 (c)(1) and Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2 (c) (2)

 

VI        Adjourn

                                                                                                                                                    451

 

Report No. 38

 

A motion is requested to freeze the non-contractual salaries as proposed in the board packet for the 2010-2011 school year.

 

Report No. 39

 

A motion is requested to approve board policies that were read at the March meeting.

 

Report No. 40

 

A motion is requested to accept the resignation of Lauren Hopper as Heritage Basketball Cheerleading Coach effective immediately and Sharon Mohr as school bus driver for the Heritage School District effective at the end of the 2009-2010 school year. Further, to employ Beth Rutledge as Heritage High School Basketball Cheerleading Coach for the 2010-2011 school year.

 

 

Report No. 41

A motion is requested to approve the handbook changes for the 2010-2011 school year.

 

Report No. 42

A motion would be needed if board would choose to make a change regarding usage of financial institutions in district

 

Report No. 43

A motion would be needed if board would choose to make a change regarding maintenance of buses within district boundaries

 

Report No. 44

A motion is requested to approve the amended constitution of the Rural Champaign County Special Education Cooperative

 

 

 

 

 

 

 

SPECIAL MEETING

BOARD OF EDUCATION

HERITAGE COMMUNITY UNIT DISTRICT NO. 8

AGENDA

OLD LIBRARY ROOM – HOMER BUILDING

MARCH 29, 2010 -  6:00 p.m.

 

 

 

I.              CALL TO ORDER

 

II.            ROLL CALL

 

 

III.        FOR ACTION

Report #37    Approval of Resignation and Settlement Agreement

 

IV.       EXECUTIVE SESSION if necessary.

 

VI.       ADJOURN

 

 

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Former Library/Board Room – Homer Building

February 17, 2010 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on February 17, 2010 in the former Library at the Homer Building. Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl and Wienke.

 

Also attending the meeting: Sandy Griffin, Siv Schwink, Quinn Powers, Ted Powers, Amy Courson-Brock, Gerald Brock, Justin Lee, Tom Davis, Chris Kerns, Andrew Larson, and Deana Wolf.

 

Bosch called the meeting to order at 7:00 p.m.

 

Mr. Larson read a letter from the IMEA recognizing Mr. Justin Lee for his contributions to the music program.

 

Motion by Lannon, second by Rohl to approve the minutes of the January 20, 2009 meeting.  Motion carried by roll call vote.  6 Ayes.  Abstaining: Wienke

 

Motion by Lannon, second by Block to approve the bills with the noted correction of the Pavilion bill.  Motion carried by unanimous roll call vote. 7 Ayes

 

Motion by Block, second by Rohl to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to approve the board policy updates which were first read at the January 20, 2010 board meeting.  Motion carried by roll call vote.  6 Ayes.  Abstaining: Wienke

 

Motion by Block, second by Lannon to approve the out of state field trip for the state design contest winners going to Washington D.C. on March 26-March 29, 2010; the junior/senior Washington D.C. trip March 11-14, 2010; the end of year band trips to Indiana Beach Amusement Park on Wednesday, June 2, 2010 for the junior high group and the overnight high school trip to Holiday World Amusement Park in Santa Clause, Indiana on June 3 and 4, 2010.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Bosch, second by Wienke to approve the settlement agreement between the Heritage Board of Education and an employee of the district.  Motion carried by unanimous roll call vote.  7 ayes.

 

In a construction update it was noted that the electrical service at Homer will be relocated with outside service being run underground and a electrical service room being located in a room of the state in the old gym.  Most the footings have been poured at Broadlands bringing the Broadlands project ahead of schedule.  It is expected that footings will be poured in Homer in March.  At this point no school calendar interruptions are expected.

 

A team of students from Heritage High School has been selected out of 24 teams in the state competing in a State Design Contest.  The team consists of Clayton Bosch, Eli Forester, Philip Mayes, and Spencer Lowe.  Their instructor for the project is Mr. Scott Gerard, Industrial Arts.  The team will go to Washington D.C. in March to compete with teams from across the country and participate in a full program of activities.

 

The district will continue the agreement with Dave Wax and Illini FS carrier Shawn Miller to provide fuel on an annually alternating schedule.

 

Regarding charity fund raising it was determined that fund raising efforts will be limited to activities that benefit local entities only.  Competitions in fund raising will be avoided.

 

The Annual Library Report was shared and it was noted that circulation has increased at the High School with the library being open every school day.

 

Horizon Wind Energy will host a dinner at the High School on March 10, 2010 for land owners and local business persons. 

 

Motion by Rohl, Second by Lannon to go into executive session for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2 (c)(1) and Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2 (c) (2)  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to close executive session.  Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Lannon, second by Block adjourn the meeting.  With all members in favor, the meeting adjourned at 9:00 p.m.

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the March 17, 2010 regular meeting.

 

 

 

 

 

 

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

March 17, 2010 - 7:00 p.m.

Homer Building – Board Room

 

REGULAR BOARD MEETING

 

 

I.                   CALL TO ORDER AND ROLL CALL

 

II.                MONTHLY BUSINESS

A.    Recognition of Public

B.     Read and approve minutes                                                                            

C.     Financial reports

1.      Examine and approve bills                                      

2.      Treasurer’s report                                                                

3.      Activity Accounts report                                                    

4.      Revolving Fund report                                                        

5.      Budget summary – Financial report                        

6.      Investment Report                                                              

 

III.       FOR ACTION

Report #32      Resolutions for Non- renewal

Report #33   IHSA and IESA Memberships

Report #34      Approval of 2010-2011 School Calendar

Report #35      Personnel

Report #36      Approval of updates for drug and alcohol testing

for bus drivers

 

IV.             SUPERINTENDENT’S REPORT

A.    Jr. High Promotion Date- May 20, 2010

B.     First Reading of Board Policies

C.     Other

 

V.        EXECUTIVE SESSION- The appointment, employment, compensation,

discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2 (c)(1) and Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2 (c) (2)

 

VI        Adjourn

                                                                                                                                                   

 

 

 

 

Report # 32

A motion is requested to approve the resolutions for non-renewal as included in the board packet.

 

Report # 33

A motion is requested to approve membership in the IHSA and IESA for the 2010-2011 school year.

 

Report # 34

A motion is requested to approve the 2010-2011 school year calendar as presented in the board packet.

 

Report #35

A motion is requested to hire Alison Vogel as assistant softball coach and Brian Smith as a volunteer assistant to the softball coaches.

 

Report #36

A motion is requested to approve the attached administrative procedure changes for drug and alcohol testing for bus drivers.

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

February 17, 2010 - 7:00 p.m.

Homer Building – Board Room

 

REGULAR BOARD MEETING

 

I.              CALL TO ORDER AND ROLL CALL

 

II.            MONTHLY BUSINESS

A.   Recognition of Public

B.   Read and approve minutes                                                           324                                                                

C.   Financial reports

1.    Examine and approve bills                                             326

2.    Treasurer’s report                                                              334

3.    Activity Accounts report                                                   336

4.    Revolving Fund report                                                     340

5.    Budget summary – Financial report                              344

6.    Investment Report                                                                        364

 

III.        FOR ACTION

 

Report #29    Approval of board policy updates                                     366

Report #30    Out of State/Overnight Field Trip Approval                     366

Report #31    Approval of settlement agreement                                   366

 

IV.          SUPERINTENDENT’S REPORT

 

A.   Construction Update

B.   Semi-Annual Conference Dinner- February 25, 2010

St. Joseph School District 169

C.   State Design Contest Winners

D.   District Fuel Supplier

E.   Charity Fund Raising in District

F.    Other

 

V.           EXECUTIVE SESSION- The appointment, employment, compensation,

discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2 (c)(1) and Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2 (c) (2)

 

VI        Adjourn

                                                                                                                                                    322

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Former Library/Board Room – Homer Building

January 20, 2010 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on January 20, 2010 in the former Library at the Homer Building. Members in attendance: Allen, Block, Bosch, Lannon, Patterson and Rohl.  Absent: Wienke.

 

Also attending the meeting: Sandy Griffin, BJ Hancock, Heather Cupernel, Marsha Block, Siv Schwink, Tom Davis, Chris Kerns, Andrew Larson, and Deana Wolf.

 

Bosch called the meeting to order at 7:00 p.m.

 

Mr. Larson read a letter he received from David Steimack, student teacher coordinator, thanking the district for participating in the student teacher program and remarking that it was a good experience for those involved.

 

The Board Members received their annual IASB Constitution and Position Statements publication.

 

Motion by Lannon, second by Rohl to approve the minutes of the December 16, 2009 meeting.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Block, second by Rohl to approve the bills as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Block to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Rohl, second by Block to approve report #27 to accept the resignation of Roberta Benschneider effective December 23, 2010 ,the resignation of Mike Mullaney as junior high and high school art teacher and Emily Whobrey as assistant high school volleyball coach effective immediately. Further, to employ Emily Yarger to fill the vacancy of junior high/high school art teacher for the Heritage School District and Justin Lee as 8th grade sponsor for the remainder of the school year.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to appointment Andrew Larson as FOIA Officer for the district.  Motion carried by unanimous roll call vote.  6 Ayes.

 

The Board then had a first reading on proposed Board Policies:

            2:200   School Board                          Types of School Board Meetings

            2:250   School Board                          Access to District Public Records

            4:110   Operational Services               Transportation

            5:10     General Personnel                   Equal Employment Opportunity and Minority Recruitment  6:60            Instruction                               Curriculum Content

            7:10     Students                                  Equal Educational Opportunities

            7:20     Students                                  Harassment of Students Prohibited

            7:180   Students                                  Preventing Bullying, Intimidation and Harassment

Construction has officially begun with ground broken at Broadlands.  Relocation of electrical service at the Homer building is slowing up the start there.

 

The Board was updated on the impact of state financial status on the district.  At this point it is expected that the State of Illinois will fulfill its State Aid obligation partly due to the fact that if it does not it will lose federal funding.  The State of Illinois is using Federal Funding to meet approximately 20%  of its current obligation.  These Federal Funds will not be available next year and the State presently does not have any new revenue sources in the works.  State legislative leaders are suggesting school districts cut up to 20% of their staff to help with future funding shortages.

 

Motion by Lannon, second by Block for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2 (c)(1)  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Block, second by Rohl to come out of executive session.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Block adjourn the meeting.  With all members in favor, the meeting adjourned at 8:26 p.m.

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the February 17, 2010 regular meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

January 20, 2010 - 7:00 p.m.

Homer Building – Board Room

 

REGULAR BOARD MEETING

 

 

I.              CALL TO ORDER AND ROLL CALL

 

II.            MONTHLY BUSINESS

A.   Recognition of Public

B.   Read and approve minutes                                                           280    

C.   Financial reports

1.    Examine and approve bills                                             282

2.    Treasurer’s report                                                              290

3.    Activity Accounts report                                                   292

4.    Revolving Fund report                                                     296

5.    Budget summary – Financial report                              298

6.    Investment Report                                                                        318

 

 

III.        FOR ACTION

 

Report #27    Personnel                                                                             320

            Report #28    FOIA Officer                                                                          320

 

 

IV.          SUPERINTENDENT’S REPORT

 

A.   First Reading of Board Policy Updates

B.   Construction Update

C.   Impact of state financial status on the district

D.   Other

 

 

V.           EXECUTIVE SESSION- The appointment, employment, compensation,

discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. 5 ILCS 120/2 (c)(1)

 

 

VI.          Adjourn

 

 

    278

Heritage Community Unit District No. 8

Regular Board of Education Meeting

Former Library/Board Room – Homer Building

December 16, 2009 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on December 16, 2009 in the former Library at the Homer Building. Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl and Wienke.

 

Also attending the meeting: Larry Fredin, Sandra Griffin, Cindy Pruitt, Mary Kay Anderson, Tom Davis, Chris Kerns, Andrew Larson, and Deana Wolf.

 

Bosch called the meeting to order at 7:00 p.m.

 

Motion by Lannon, second by Block to approve the minutes of the November 18, 2009 meeting.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Rohl to approve the bills as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Larry Fredin, of DBH & Associates, presented the Annual Financial Report and Audit for 2008-2009 to the Board summarizing its content.  He noted that the auditing firm issued a clean opinion finding no areas of concern. 

 

Motion by Lannon, second by Block to approve the 2008-2009 Annual Financial Report and Audit.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Wienke, second by Rohl to approve the fee schedule for the 2010-2011 school year.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to keep the executive session minutes confidential.  Motion carried by unanimous roll call vote. 7 Ayes.

 

Motion by Lannon, second by Block to accept the resignation of Ramona Mitsdarfer, secretary, effective at the end of the 2009-2010 school year with regrets and to approve the employment of Jon Jamison as Junior High Resource Teacher at the beginning of the second semester of the 2009-2010 school year.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Wienke, second by Bosch to approve the out of state senior trip in April 2010 for the Class of 2010.  Motion carried by unanimous roll call vote.  7 Ayes.

 

In a construction update it was noted that fencing is expected to be put up on Thursday, December 17 at the Homer building and the project contractor is finding ways to reduce expenses on the projects.

 

Federal “Race To The Top” funding will be in the news soon with the State of Illinois trying to secure four hundred million dollars in funding.  Two hundred million dollars of this funding will be automatically earmarked for Chicago with another hundred million being similarly dedicated leaving one hundred million dollars in funding available for down state schools.  These funding dollars will come with many difficult stipulations and regulations one of which requiring district unions to agree to merit pay tied to test scores.

 

Motion by Bosch, second by Rohl to go into executive session for the discussion of personnel. 5 ILCS 120/2(C)(1), as amended by P.A. 93-0057.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Block to come out of executive session.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block adjourn the meeting.  With all members in favor, the meeting adjourned at 8:00 p.m.

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the January 20, 2010 regular meeting.

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

December 16, 2009 - 7:00 p.m.

Homer Building – Board Room

 

REGULAR BOARD MEETING

 

 

III.             CALL TO ORDER AND ROLL CALL

 

IV.             MONTHLY BUSINESS

A.    Recognition of Public

B.     Read and approve minutes                                                    

C.     Financial reports

1.      Examine and approve bills                                      

2.      Treasurer’s report                                                                

3.      Activity Accounts report                                                    

4.      Revolving Fund report                                                        

5.      Budget summary – Financial report                        

6.      Investment Report                                                              

 

 

V.                For Action

            Report #22      Approval of Fees for 2010-2011

Report #23      Semi-Annual review of closed session minutes

Report #24      Personnel

Report #25      Approval of Senior Trip

Report #26      District Audit Presentation and Approval

                       

 

IV.             Superintendent’s Report

 

A.    Construction Update

B.     Other

 

 

V.        Executive Session -     Personnel-5 ILCS 120/2 (c)(1)

 

 

V.                Adjourn

 

 

Report No. 22

 

A motion is requested to approve the fee schedule for the 2010-2011 school year.

 

 

Report No. 23

 

A motion is requested to keep the executive session minutes confidential.

 

 

Report No. 24

 

A motion is requested to accept the resignation of Ramona Mitsdarfer, effective the end of the 2009-2010 school year.

 

 

Report No. 25

 

A motion is requested to approve the proposal for the 2010 Senior Trip that is enclosed in the board packet.

 

 

Report No. 26

 

A motion is requested, following the District Audit Presentation, to approve the 2008-2009 Heritage School District Audit.

 

 

Heritage Community Unit District No. 8

Board of Education – Public Truth in Taxation Hearing

November 18, 2009 – 7:00 p.m.

 

Board President Bosch called the hearing to order at 7:00 p.m.  Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl and Wienke.  The Superintendent gave a summary of the purpose of the hearing.  A member of the public requested explanation of the levy process.  The Superintendent explained the process noting that the tax rate over the past 5 years had been reduced from 5.17 to 4.53. 

 

Also attending the meeting: James Schwartz, Stuart Broeren, Anita Broeren, Siv Schwink, Gene Lenzi, Brian Pondenis, Holly Pondenis, Deb Wascher, Susie Lies, Roger Mohr, Jim Wood, Mick Schumacher, Steve Nelson, Marty Rothermel, Tom Davis, Chris Kerns, Andrew Larson and Deana Wolf.

 

Motion by Lannon, second by Block to close the Levy / Truth in Taxation Hearing.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Heritage Community Unit District No. 8

Board of Education – Regular Meeting

November 18, 2009

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on November 18, 2009 immediately following Levy / Truth in Taxation Hearing.  Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl and Wienke.

 

Bosch called the meeting to order at 7:29 p.m.

 

Motion by Lannon, second by Rohl to approve the minutes of the October 21, 2009 regular meeting and November 12, 2009 special meetings.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block to approve the bills as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Rohl to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Lannon to approve the Levy as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

The audit presentation is delayed until the December 16, 2009 meeting.

 

Motion by Lannon, second by Block to approve the Board Policies which were first read at the October 21, 2009 meeting.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Lannon to accept the Bourne-Russo bid on the Alternate A-1 plan option to construct the additions at the Homer and Broadlands school buildings.  Motion carried by unanimous roll call vote.  7 Ayes.

 

The District is in its second year of the literacy grant.  It is hoped that the district will be able to obtain some uniquely engineered CD players to improve literacy  During the 3rd year of the program costs are expected to increase.

 

Regarding education funding issues extreme state financial shortfalls are expected.

 

Motion by Lannon, second by Block to go into executive session for the discussion of personnel.  5 ILCS 120/2 (c) (1).  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to adjourn the meeting.  With all members in favor, the meeting adjourned at 7:27 p.m.

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the December 16, 2009 regular meeting.

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

Heritage Community Unit District No. 8

Board of Education

Special Meeting for the Purpose of setting the Interest Rate on the General Obligation Bonds

November 12, 2009 – 7:00 p.m.

 

 

President Bosch called the Special Meeting to order at 7:00 p.m. Members in attendance:  Block, Bosch, Lannon, Patterson, Rohl.  Wienke entered at 7:03 p.m.  Member Absent: Allen 

 

David Pistorius of First MidState Inc. was in attendance and summarized the documents related to finalizing the General Obligation Bonds and setting the interest rate.  The interest rate is locked in at 5.0872%.  The closing on the Bond will be on November 30, 2009.

 

Motion by Block, second by Lannon to approve the Resolution providing for the issuance of General Obligation School Bonds for the School District as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

The Superintendent distributed information reading regarding the condition of finances of the State of Illinois.  This will be further addressed at the regular meeting on November 18, 2009.

 

The district is offering options for the annual yearbook making an elementary / junior high softback edition available as well as the usual hardbound high school edition.

 

An amended copy of the proposed Board Policy #5:250 - Professional Personnel - Leaves of Absence was distributed to the board members.  A change was made to reflect the current Heritage CUSD #8 / Heritage Education Association contract.  The policy will be presented for approval at the regular meeting on November 18, 2009.

 

Motion by Lannon, second by Rohl to adjourn.  With all members in favor the meeting adjourned at 7:23 p.m.

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the November 18, 2009 regular meeting.

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO.8 LEVY

TRUTH IN TAXATION HEARING

November 18. 2009 - 7:00 p.m. Homer Building - Board Room

Regular Scheduled Board meeting to follow

Levy Hearing

 

I.          Call to Order

II.        Roll Call

III. Recognition of Comment of the Public

 IV. Information Regarding the Levy

V. Adjournment

 

REGULAR SCHEDULED BOARD MEETING

I.

CALL TO ORDER AND ROLL CALL

II.

MONTHLY BUSINESS

A. Recognition 0 f Public

B. Read and approve minutes

C. Financial reports

1. Examine and approve bills

2. Treasurer's report

3. Activity Accounts report

4. Revolving Fund report

5. Budget summary - Financial report 6. Investment Report

III.       For Action

Report #18 Approval of Heritage School District Levy

Report #19 District Audit Presentation and Approval

Report #20 Approval of Board Policies

Report #21 Action to be taken regarding construction projects for the Heritage School District

IV.  Superintendent's Report

A. District Literacy Grant

B. State Financial Outlook

C. Other

V.  Executive Session- Personnel-5 ILCS 120/2 (c)(1)

VI.  Adjourn

185

189 197 199 205 209 227

229,231 229 229

229

183

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT # 8

BOARD OF EDUCATION

SPECIAL BOARD MEETING

November 12, 2009                        7:00 p.m.                         HOMER BOARD ROOM    

 

 

 

 

I.                   CALL TO ORDER

 

II.                ROLL CALL

 

III.             WELCOME TO VISITORS

 

ACTION ITEMS

 

IV.             Consideration and action on a Resolution providing for the issuance of General Obligation School Bonds for the School District”.

 

V.                OTHER

 

VI.             ADJOURN

Heritage Community Unit District No. 8

Board of Education – Public Hearing regarding the intent of the School District to Sell Fund Bonds

October 21, 2009 – 7:00 p.m.

 

President Bosch called the Bond Hearing to order at 7:00 p.m. Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl.  Member Absent: Wienke.  The Superintendent gave a summary of the purpose of the meeting noting that a special meeting will be held on November 12, 2009 to lock in the interest rate for the bonds.  There was no public comment.  The Bond Hearing closed at 7:02 p.m.

 

Heritage Community Unit District No. 8

Board of Education – Regular Meeting

October 21, 2009

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on October 21, 2009 immediately following the Public Hearing regarding the intent of the school district to sell fund bonds in the former Library at the Homer Building . Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl.  Member absent: Wienke.

 

Also attending the meeting: Phyllis Lareau, Kathy Bundy, Fredrick Schwink, Tom Davis, Chris Kerns, Andrew Larson, and Deana Wolf.

 

Bosch called the meeting to order at 7:02 p.m.

 

Motion by Lannon, second by Rohl to approve the minutes of the September 16, 2009 and October 15, 2009 meetings.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Block  to approve the bills as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Block, second by Rohl to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Lannon, second by Rohl to approve the permanent transfer of the remaining $19,087.96 Federal ARRA funds received in June 2009 from Transportation Fund to the Education Fund.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Block, second by Allen to employ Lisa Boyer as Head High School Girls Softball Coach, Tim Rowell as Asst. High School Scholastic Bowl Coach and Chad Honeycutt as Asst. Junior High Boys Basketball Coach.  Motion carried by unanimous roll call vote. 6 Ayes.

 

Motion by Lannon, second by Block approve the destruction of closed session verbatim records for the following months: June 2007, August 2007, September 2007, November 2007, January 2008, February 2008, March 2008 and April 2008.  Motion carried by unanimous roll call vote.  6 Ayes.

 

The Auditor was not in attendance to present the Annual Audit and Financial Report so the Audit Presentation was postponed until November.

 

The District’s State Report Cards were presented to the Board Members.  The District met Annual Yearly Progress although high school math scores were low.  The District’s State Report Cards will be posted on the web-site and printed copies will be available upon request.

 

High School Graduation is set for Sunday, May 16, 2010 at 2:00.

 

The annual IASB Report to the Membership was reviewed.

 

The Board then had the first reading of the following proposed Board Policy updates:

            2:40     School Board                                      Board Member Qualifications

            2:110   School Board                                      Qualifications, Term, and Duties of Board

                                                                                                Officers

            3:40     General School Administration          Superintendent

            4:30     Operational Services                           Revenue and Investments

            4:40     Operational Services                           Incurring Debt

            4:100   Operational Services                           Insurance Management

            4:140   Operational Services                           Waiver of Student Fees

            5:30     General Personnel                               Hiring Process and Criteria

            5:90     General Personnel                               Abused and Neglected Child Reporting

            5:100   General Personnel                               Staff Development Program

            5:120   General Personnel                               Ethics

            5:250   Professional Personnel                        Leaves of Absence

            5:280   Educational Support                           Duties and Qualifications

            7:190   Students                                              Student Discipline

           

The Homer High School Class of 1947 donated $160.75 to the district with the request that it be used at the Homer building.  These funds will be used for upkeep of the Farney’s Pond.

 

A Special Meeting of the Board of Education will be held on Thursday, November 12, 2009 to lock in the interest rate for the sale of fund bonds.

 

The Board agreed to pay a 3rd assistant football coach for this season.

 

The outside bleachers at Broadlands were reduced in height due to safety regulations.

 

Motion by Lannon, second by Rohl adjourn the meeting.  With all members in favor, the meeting adjourned at 7:27 p.m.

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the November 18, 2009 regular meeting.

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT NO. 8

Public Hearing regarding the intent of the School District

 to sell Fund Bonds-

October 21, 2009 - 7:00 p.m.

Homer Building – Board Room

Regular Scheduled Board meeting to follow

 

Public Hearing for intent of the school district to sell bonds:

I.                    Call to Order

II.                  Roll Call

III.                Recognition of Comment of the Public

IV.               Information Regarding the Selling of the bonds

V.                 Adjournment

 

REGULAR SCHEDULED BOARD MEETING

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.                  MONTHLY BUSINESS

A.     Recognition of Public

B.     Read and approve minutes                                                           140

C.    Financial reports

1.      Examine and approve bills                                             140

2.      Treasurer’s report                                                              140

3.      Activity Accounts report                                                   140

4.      Revolving Fund report                                                     140

5.      Budget summary – Financial report                              140

6.      Investment Report                                                                        140

 

III.                For Action

            Report #14    Approve movement of remaining Federal ARRA

                        funds to Education fund from Transportation fund                   140

            Report #15    Personnel                                                                             140

            Report #16    Destruction of verbatim records of Closed Sessions    140

 

IV.               Superintendent’s Report

 

A.     Audit Presentation

B.     State Report Cards

C.    H.S. Graduation Date

D.    IASB Report to the membership

E.     First Reading of Board Policies                                              (enclosed)

F.     Other

 

V.        Executive Session-   if necessary

 

V.                 Adjourn

 

Heritage Community Unit District No. 8

Board of Education – Special Meeting

October 15, 2009 – 7:00 p.m.

 

The Board of Education of Heritage Community Unit School District No. 8 met for a special meeting for the purpose of discussion and recommendations regarding the construction projects for the school district on October 15, 2009 at 7:00 p.m. in the former Library at the Homer Building . Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl, and Wienke.

 

Also attending the meeting: Sandy Griffin, Fredrick Schwink, Marty Rothermel, Steve Nelson, Andrew Larson, and Deana Wolf.

 

Bosch called the meeting to order at 7:00 p.m.

 

Steve Nelson, of Gilfallan Callahan Nelson Architects remarked to the board that the intent of Gilfallan Callahan Nelson is to build a relationship and they are committed to the district’s construction projects and future architectural needs.  He then reported to the board that the bids for the projects had come in much higher than expected.  Mr. Nelson commented that the high bids were likely due to two reasons 1) the scope of the project had been allowed to creep to take care of additional concerns and 2) they had over estimated the aggressiveness of the current market for construction projects of this type.  He also said the Board had two options in this situation.  The first option would be to accept the low bid and go into negotiations with the successful bidder to reduce and eliminate options bringing the cost of the project within budget.  The second option would be to re-bid the project after Gilfallan Callahan Nelson Architects has an opportunity to scale back options. 

 

With no action, the motion to award bid to construct additions at the high school and junior high facilities died.

 

Motion by Block, second by Rohl to re-bid the project.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Bosch, second by Lannon to adjourn the meeting.  With all members in favor the meeting adjourned at 7:39 p.m.

 

 

 

 

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the October 21, 2009 regular meeting.

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

HERITAGE COMMUNITY UNIT SCHOOL DISTRICT # 8

BOARD OF EDUCATION

SPECIAL BOARD MEETING

 

OCTOBER 15, 2009                                                                   HOMER BOARD ROOM

 

 

PUBLIC HEARING- 7:00 p.m.

 

I.                   CALL TO ORDER

 

II.                ROLL CALL

 

III.             WELCOME TO VISITORS

 

IV.             DISCUSSION AND RECOMMENDATIONS REGARDING THE CONSTRUCTION PROJECTS FOR THE HERITAGE SCHOOL DISTRICT WITH DISTRICT ARCHITECT.

 

V.                APPROVAL TO AWARD BID TO CONSTRUCT ADDITIONS AT THE HIGH SCHOOL AND JUNIOR HIGH FACILITIES.

 

VI.             ADJOURN

 

 

 

Heritage Community Unit District No. 8

Board of Education – Budget Hearing

September 16, 2009 – 7:00 p.m.

 

President Bosch called the Budget Hearing to order at 7:00 p.m. with all members in attendance.    The Superintendent gave a summary of the proposed budget. There was no public comment.  The Budget Hearing closed at 7:05 p.m.

 

Heritage Community Unit District No. 8

Board of Education – Regular Meeting

September 16, 2009

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on September 16, 2009 at 7:00 p.m. in the cafeteria at the Homer Building . Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl, and Wienke.

 

Also attending the meeting: Brian Rutledge, Clayton Bosch, Katie Rutledge, Katie Lannon, Lauren Hopper, Siv Schwink, Sandy Griffin, Erin Wienke, Shelby Reed, Cindy Pruitt, Brooke Lannon, Elizabeth Smith, Tom Davis, Chris Kerns, Andrew Larson, and Deana Wolf.

 

Bosch called the meeting to order at 7:05 p.m.

 

Motion by Bosch, second by Rohl to approve the minutes of the August 19, 2009 and September 8, 2009 meetings.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block to approve the bills as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Block to approve the annual application for recognition.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Bosch to approve the resignation of Shaun Keathly as junior high assistant basketball coach.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, seconds by Rohl to approve the 2009-2010 School Year Budget for Heritage School District .  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Wienke to approve the FFA program overnight field trip to Indianapolis for the National Convention.  Motion carried by unanimous roll call vote.  7 Ayes.

 

The Illini Division Dinner & Meeting for Board Members is scheduled for Thursday, September 24, 2009 at Arthur for any board members interested in attending.

 

In a construction update the Superintendent noted that construction specs have been put out for bid with bids due on September 24, 2009.

 

The District Administrator Compensation Report was presented to the Board Members.  This report will be posted on the District Website www.heritage.k12.il.us for public viewing.

 

The Superintendent advised the board that $19,087.96 of ARRA funds received in June 2009 and recorded in the Transportation Fund will be transferred to the Education Fund for payment of salaries.

The YMCA after school program is currently serving 6 students.

 

Motion by Lannon, second by Rohl to go into executi8ve session for the discussion of personnel.  5 ILCS 120/2(c)(1), as amended by P.A. 93-0057.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block to come out of executive session.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block to adjourn the meeting.  With all members in favor, the meeting adjourned at 7:51 p.m.

 

 

 

 

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the October 21, 2009 regular meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

 

REGULAR BOARD OF EDUCATION MEETING

HERITAGE COMMUNITY UNIT DISTRICT NO. 8

AGENDA
Homer Building – (old) Library

Wednesday, September 16, 2009 at 7:00 p.m.

 

BUDGET HEARING 7:00 p.m.

Regular Scheduled Board meeting to follow

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.         MONTHLY BUSINESS

 

                 A.  Recognition of Public                                                                                 

B.     Read and approve minutes                                                 93 

C.    Financial reports

1.      Examine and approve bills                                      97

2.      Treasurer’s report                                         107

3.      Activity Accounts report                              109

4.      Revolving fund report                                 113

5.      Budget summary – Financial report         117

6.      Investment report                                         135

 

III         For Action

            Report #10    Approve Annual Application for

                                      Recognition of Schools                                        137

            Report #11   Personnel                                                                   137

            Report #12    Approve Budget                                                       137

            Report #13    Approve FFA National Convention Trip              137

 

IV.               Superintendent’s Report

 

A.     Illini Division Dinner/Meeting- Thursday, September 24, 2009 at Arthur CUSD 305

B.     Construction Update

C.    Compensation Report

D.    Other

 

V.        Executive Session- if necessary

 

VI.       Adjourn

                                                                                                                                               

 

 

 

 

 

                                                                                                                                            91

Report # 10

 

A motion is requested to approve the annual application for recognition.

 

 

Report # 11

 

A motion is requested to approve the resignation of Shaun Keathley as junior high assistant basketball coach.

 

 

Report #12

 

A motion is requested to approve the FY 10 budget for the Heritage School District .

 

 

Report #13

 

A motion is requested to approve the FFA program overnight field trip to Indianapolis for national convention.

 

 

Heritage Community Unit District No. 8

Board of Education – Special Meeting

September 2, 2009

 

The Board of Education of Heritage Community Unit School District No. 8 met for a special meeting on September 2, 2009 at 6:00 p.m. in the former Library at the Homer Building . Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl, and Wienke.

 

Also attending the meeting: Marsha Block, Mary Gast, Allen Majars, Marilyn Courson, Siv Schwink, Amy Courson Brock, Garmaine Light, Tom Davis, Chris Kerns, Andrew Larson, and Deana Wolf.

 

Bosch called the meeting to order at 6:00 p.m.

 

Motion by Block, second by Lannon to approve the Resolution declaring the intent of the School District to issue Funding Bonds.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Wienke to go into executive session for the discussion of personnel 5 ILCS 120/2(c)(1), as amended by P.A. 93-0057 and litigation 5 ILCS 120/2(c)(11).  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to close executive session and return to open session.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to adjourn the meeting.  With all members in favor, the meeting adjourned at 7:42 p.m.

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the September 16, 2009 regular meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

Special Meeting

HERITAGE COMMUNITY UNIT DISTRICT NO. 8

AGENDA
Homer Building – (old) Library

September 2, 2009 6:00PM

 

 

I.                                        CALL TO ORDER

II.                                     ROLL CALL

III.                                  FOR ACTION Report #9 Funding Bond Resolution

IV.                                  EXECUTIVE SESSION if necessary

V.                                     ADJOURN

Heritage Community Unit District No. 8

Board of Education – Regular Meeting

August 19, 2009

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on August 19, 2009 at 7:00 p.m. in the former Library at the Homer Building . Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl, and Wienke.

 

Also attending the meeting: Amy Courson Brock, Sandy Griffin, Justin Lee, Steve Nelson,  Siv Schwink, Tom Davis, Chris Kerns, Andrew Larson, and Deana Wolf.

 

Bosch called the meeting to order at 7:00 p.m.

 

Mr. Lee, Band Director, informed the board of the upcoming schedule for the district’s marching band.  Band camp was a great success and they’re all looking forward to a great year.

 

Concern was raised over air quality in a classroom at the east end of the building.  A request was made for an air conditioner in the classroom.

 

Motion by Lannon, second by Bosch to approve the minutes of the July 15, 2009, 2009 regular school board meeting.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to approve the bills as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Block to approve the tentative budget for the 2009-2010 school year.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to employ Alison Vogel as girl’s high school assistant basketball coach and Emily Whobrey as high school assistant volleyball coach for the 2009-2010 school year; also to accept the resignation of Heidi Endsley as head high school softball coach effective immediately.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block to pass the Resolution providing for an Installment Purchase Agreement and authorizing and providing for the issuance of General Obligation Debt Certificates (Limited Tax).  Motion carried by unanimous roll call vote. 7 Ayes.

 

A special meeting is set for September 2, 2009 for Consideration and action on a Resolution declaring the intent of the School District to issue Funding Bonds.

 

Steve Nelson and Angie Livinski from Gilfillan, Callahan, Nelson Architects gave a update and overview on progress toward construction.  Bids specs are expected to go out on September 8th with a deadline of September 24, 2009.  It is expected that construction will be complete by August 2010.

 

2008 ISAT test scores have been received and the district has again scored at an acceptable level and attained Acceptable Yearly Progress indicating that the district meets/exceeds expectations in all areas.

 

The Rural Champaign County Special Education Coop run pre-school in Longview is fully operational once again this year with 90% funding expected from the state.

 

The district is working on implementing a new assessment tool called Think Link.  To go along with this effort, a half day institute has been schedule for Friday, September 18, 2009 for School Improvement. 

 

Motion by Block, second by Lannon to adjourn the meeting.  With all members in favor, the meeting adjourned at 8:41 p.m.

 

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the September 16, 2009 regular meeting.

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

 

REGULAR BOARD OF EDUCATION MEETING

HERITAGE COMMUNITY UNIT DISTRICT NO. 8

AGENDA
Homer Building – (old) Library

Wednesday, August 19, 2009 at 7:00 p.m.

 

 

I.                    CALL TO ORDER AND ROLL CALL

 

 

II.         MONTHLY BUSINESS

 

                 A.  Recognition of Public                                                                                 

B.     Read and approve minutes                                                

C.    Financial reports

1.      Examine and approve bills                                     

2.      Treasurer’s report                                        

3.      Activity Accounts report                             

4.      Revolving fund report                                

5.      Budget summary – Financial report        

6.      Investment report                                        

 

 

III         For Action

 

Report #6       Approve Tentative Budget

Report #7       Personnel

Report #8       First Mid-State Resolution

 

 

IV.       Superintendent’s Report

 

A.     Construction updates

B.     2008 Test Scores

C.    Heritage Pre-School Program

D.    Other

 

 

V.        EXECUTIVE SESSION- if necessary

 

 

VI.       Adjourn

                                                                                                                                                1

 

 

 

 

Report No. 6

Approve Tentative Budget

A motion is requested to approve the tentative budget for the 2009-10 school year. 

 

Report No. 7

 

A motion is requested to employ Alison Vogel as girl’s high school assistant basketball coach.  Further, to accept the resignation of Heidi Endsley as Head High School Softball Coach.

 

Report No. 8

 

A motion is requested for consideration and action on a Resolution providing for an Installment Purchase Agreement and authorizing and providing for the issuance of General Obligation Debt Certificates (Limited Tax).

 

 

Heritage Community Unit District No. 8

Board of Education – Regular Meeting

July 15, 2009

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting on July 15, 2009 at 7:00 p.m. in the former Library at the Homer Building . Members in attendance: Allen, Block, Bosch, Lannon, Patterson, Rohl, and Wienke.

 

Also attending the meeting: Amy Courson Brock, Gerald Brock, Sandy Griffin, Steve Nelson,  Siv Schwink, Andrew Larson, and Deana Wolf.

 

Bosch called the meeting to order at 7:00 p.m.

 

Motion by Lannon, second by Block to approve the minutes of the June 23, 2009 special school board meeting.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to approve the bills as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Rohl to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to accept the bid from Fox River for food service, Illini Institutional Foods for milk product and Interstate Brands for bread product for the 2009-2010 school year.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Bosch, second by Rohl to approve the football cooperative sports agreement with Shiloh School District for the 2009 and 2010 seasons.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Rohl, second by Block to approve the Resolution for Prevailing Wage as presented.  Motion carried by roll call vote.  Voting Aye: Allen, Block, Bosch, Patterson, Rohl and Wienke.  Voting Nay: Lannon

 

Steve Nelson, of Gilfallan, Callahan, Nelson Architects, was in attendance to present options for the building additions.  The addition at the Broadlands building will include a gym/cafeteria/multi-purpose room, new kitchen and create classrooms out of existing space.  The gymnasium will have bleacher seating for 250-300 people.  The option chose by the board for Broadlands allows for future addition of classroom space.  The addition at the Homer building will also include a gym/cafeteria/multi-purpose room, new kitchen and create new classrooms out of existing space.  The gymnasium will have bleacher seating for 180-200 people.  The option chose by the board will eliminate the drive thru on the north side of the building but will retain much needed classroom space.

 

Motion by Block, second by Lannon to retain the law firm of Chapman and Cutler LLP, Chicago, IL, as bond counsel with respect to the proposed issuance of $2,000,000 more or less bonds, and in doing so, authorize Chapman and Cutler LLP, Chicago, IL, to prepare the necessary legal proceedings for the proposed bond issue, to retain First Midstate Inc., Bloomington, IL as underwriter for the Bonds and to authorize the District to execute an agreement retaining First Midstate as underwriter for the Bonds.  Motion carried by unanimous roll call vote.  7 Ayes.

 

The Superintendent noted that he is waiting for the State of Illinois to adopt a budget to finalize the budget for the district.  He will budget conservatively for revenue.  There are some concerns with State funding and a budget shortfall is predicted for the district.

 

In regard to investment revenue it was noted that the district only earned 60% of what was budgeted for interest on investments.  The superintendent asked the board to consider investment options outside the district boundaries to possibly increase interest earnings.  The Board expressed concerns regarding bank ratings and security of investments.

 

Due to State budget cuts the Rural Champaign County Special Education Coop has had a Reduction In Force of it’s teacher aide staff.  The Pre-school program housed in Longview may be eliminated and the students attending there would be transported to St. Joseph for their program.  The Superintendent is hoping to retain enough funding, staff and students to maintain at least a half-day program in Longview .

 

Kam Solution, an air quality testing firm, has conducted testing around the building at the Homer building.  There weren’t any hazardous levels of any contaminants found.  They did suggest improving the watershed for the front courtyard and repairing a pipe in the crawl space as well as eliminating the vents to the crawl space.

 

Motion by Lannon, second by Patterson to go into executive session for the discussion of personnel 5ILCS 120/2(c)(1).  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Lannon, second by Block to come out of executive session.  Motion carried by unanimous roll call vote.  7 Ayes.

 

Motion by Block, second by Lannon to hire Lisa Boyer as the assistant high school softball coach.  Motion carried by roll call vote.  Voting Aye: Allen, Block, Bosch, Lannon, Rohl.  Voting Nay: Patterson, Wienke.

 

Motion by Lannon, second by Block to adjourn the meeting.  With all members in favor, the meeting adjourned at 9:18 p.m.

 

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the August 19, 2009 regular meeting.

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

REGULAR BOARD OF EDUCATION MEETING

HERITAGE COMMUNITY UNIT DISTRICT NO. 8

AGENDA
Homer Building – (old) Library

Wednesday, July 15, 2009 at 7:00 p.m.

 

 

I.                    CALL TO ORDER AND ROLL CALL

 

 

II.         MONTHLY BUSINESS

 

                 A.  Recognition of Public                                                                                 

B.     Read and approve minutes                                              

C.    Financial reports

1.      Examine and approve bills                                   

2.      Treasurer’s report                                        

3.      Activity Accounts report                             

4.      Revolving fund report                                

5.      Budget summary – Financial report        

6.      Investment report                                        

 

 

III.        FOR ACTION

 

            Report #1       Food, Milk and Bread Bids

            Report #2       Approval of Cooperative Football agreement

                                    with the Shiloh School District

            Report #3       Prevailing Wage Resolution

            Report #4       Personnel

 

 

IV.               SUPERINTENDENT’S REPORT

 

A.     Construction update

B.     District Finances- Budget on Display August 14-September 15, 2009

C.    Investment opportunities

D.    State funding budget shortfall for the 09-10 school year

E.     Coop pre-school program

F.     Homer Building Air Quality Inspection

G.    Other

 

 

V.        EXECUTIVE SESSION – Personnel 5ILCS 120/2 (c)(1)

 

 

VI.       Adjourn

                                                                                                                                                1

 

 

 

Report No. 1

A motion is requested to accept Fox River Foods for food service, Illini Institutional Foods for milk service and Interstate Brands for bread service.

 

 

Report No. 2

 

A motion is requested to approve the football cooperative sports agreement with the Shiloh School District for the 2009 and the 2010 seasons.

 

 

Report No. 3

 

A motion is requested to approve the prevailing wage resolution that is attached to the board packet for the 2009-2010 school year.

 

 

Report No. 4

 

After closed session, a motion is requested to make a recommendation on the hiring of Lisa Boyer as high school assistant softball coach for the 2009-2010 school year.

 

 

Heritage Community Unit District No. 8

Board of Education – Special Meeting

June 17, 2009             

 

The Board of Education of Heritage Community Unit School District No. 8 met for a special       meeting on Tuesday, June 23, 2009 at 6:00 p.m. in the former Library at the Homer Building . Members in attendance: Allen, Block, Bosch, Lannon, and Rohl.  Absent: Patterson and Wienke.

 

Also attending the meeting: Siv Schwink, Andrew Larson, and Deana Wolf.

 

Bosch called the meeting to order at 6:00 p.m.

 

Motion by Block, second by Lannon to approve the minutes of the June 17, 2009 meeting as amended to correct the meeting date.  Motion carried by unanimous roll call vote.  5 Ayes.

 

Motion by Bosch, second by Rohl to approve the bills as presented.  Motion carried by unanimous roll call vote.  5 Ayes.

 

Motion by Block, second by Lannon to hire Gilfallan, Callahan, Nelson Architects as the district architect.  GCN will be responsible for the building projects at each district building.  Motion carried by unanimous roll call vote.  5 Ayes.

 

David Pistorius of First Midstate, Inc. addressed the board regarding the possibility of additional funding for the building projects and the process required for different types of bonds.

 

It was noted that the Heritage Board of Education remains committed to use one third of the funds obtained from the 1% sales tax to abate taxes.

 

Motion by Lannon, second by Rohl to adjourn the meeting.  With all members in favor the meeting adjourned at 6:50 p.m.

 

 

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the July 15, 2009 regular meeting.

 

 

 

 

 

 

 

SPECIAL MEETING

BOARD OF EDUCATION

HERITAGE COMMUNITY UNIT DISTRICT NO. 8

AGENDA

OLD LIBRARY ROOM – HOMER BUILDING

 6:00 p.m.

 

 

 

I.                    CALL TO ORDER

 

II.                  ROLL CALL

 

III.                BUSINESS

A.                 Read and approve minutes of June 17, 2009 meeting

B.        Approve bills

 

IV.               FOR ACTION           

            Report # 54   Hiring of an architect

 

V.                 SUPERINTENDENT’S REPORT

A.     First Mid-State Inc.

B.     Other

 

VI.       ADJOURN

 

REPORT NO. 54

 

Action regarding the hiring of an architect.

 

 

REGULAR BOARD OF EDUCATION MEETING

HERITAGE COMMUNITY UNIT DISTRICT NO. 8

AGENDA
Homer Building – (old) Library

Wednesday, June 17, 2009 at 7:00 p.m.

 

 

I.                     CALL TO ORDER AND ROLL CALL

 

II.         MONTHLY BUSINESS

 

                 A.  Recognition of Public                                                                                 

B.     Read and approve minutes                                              

C.    Financial reports

1.      Examine and approve bills                                   

2.      Treasurer’s report                                        

3.      Activity Accounts report                             

4.      Revolving fund report                                

5.      Budget summary – Financial report        

6.      Investment report                                        

 

 

III.        FOR ACTION

 

            Report #47    Transfer of Interest from Working Cash

            Report #48    Personnel

            Report #49    Personnel

            Report #50    Illinois Energy Consortium Agreement

            Report #51    Amend 2008-2009 Final School Calendar

            Report #52    Action regarding the hiring of an architect

            Report #53    403(b) Plan Administator

 

 

IV.               SUPERINTENDENT’S REPORT

 

A.     Construction Update

B.     School Board Delegate and Alternate

C.    Insurance Premiums

D.    Junior High Title I Teacher

E.     Other

 

 

V.        EXECUTIVE SESSION- Evaluation of Personnel 5 ILCS 120/2(c)(1)

 

 

VI.       Adjourn

 

                                                                                                                                          527   

Report # 47

 

A motion is requested to permanently transfer interest from working cash to the education fund.

 

 

Report # 48

 

A motion is requested to employ Phil Lindsey and Jordan Pollack as paid assistants for the East Central Football Team and Andy Lubben and Adam Rosenberry as a volunteer assistants for the 2009-2010 school year. Further, to employ Logan Jeffers as paid assistant high school basketball coach and Dave Jones as volunteer assistant basketball coach.

 

 

Report # 49

 

After executive session, a motion is requested to set the salary for Mr. Larson, Mr. Kerns, Mr. Davis and Mrs. Wolf for the 2009-2010 school year.

 

 

Report # 50

 

A motion is requested to enter into a three-year agreement with the Illinois Energy Consortium for the sole purpose of reducing energy costs related to the use of natural gas.

 

 

Report #51

 

A motion is requested to amend the 2008-2009 final school calendar.

 

 

Report #52

 

A motion is requested to take action regarding the hiring of an architect

 

 

Report #53

 

A motion is requested to approve the use of The Great American Plan Administrators to oversee 403(b) plans of district employees.

 

Heritage Community Unit District No. 8

Board of Education – Regular Meeting

May 20, 2009

 

The Board of Education of Heritage Community Unit School District No. 8 met for a regular meeting at 7:00 p.m. in the former Library at the Homer Building . Members in attendance: Allen, Block, Bosch, Lannon, Rohl, and Wienke.

 

Also attending the meeting: Pastor C.W. Greer, Siv Schwink, Marsha Block, Andrew Larson, Tom Davis, and Deana Wolf.

 

Bosch called the meeting to order at 7:00 p.m.

 

C.W. Greer, pastor of the Homer New Life Church, commended the district’s band director, Mr. Justin Lee, for addressing students, parents and teachers at the recent spring music program and urging students to get off the “D-F” list and asking all to step-up to the challenge to improve grades.  Mr. Greer noted that their church will be offering an incentive to students attending their services by paying the students $5 per each A on a report card and $2 for a B as well as charging the students $5 per each F.  This incentive is also tied to church and Sunday school attendance.  The goal is positive reinforcement to strive for excellence.

 

Motion by Lannon, second by Rohl to approve the minutes of the April 20, 2009 meetings.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Block to approve the bills as presented.  Motion carried by unanimous roll call vote.  6 Ayes

 

Motion by Lannon, second by Rohl to approve the remaining financial reports - the Treasurer’s Report, Activity Accounts Report, Revolving Fund Report, Budget Summary – Financial Report and Investment Report, as presented.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Block, second by Rohl to employ Debra Greer as secretary for the Homer Building main office for the 2009-2010 school year; to employ Debbie Lemmon as junior high cheerleading coach for the 2009-2010 school year; to accept the resignation of Jessica Hadler as high school assistant volleyball coach, Alan Sorensen as high school junior varsity girls basketball coach, Meghan Smith as high school junior varsity scholastic bowl coach and Myron Luth as high school assistant softball coach.  Motion carried by unanimous roll call vote. 6 Ayes.

 

Motion by Rohl, second by Lannon to approve all district handbooks for the 2009-2010 school year.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Block to authorize Andrew Larson, District Superintendent, Chris Kerns, Elementary Principal, Tom Davis, Assistant Principal and Debra Greer, Secretary to open and deposit activity account(s) in the name of Heritage School District and to endorse checks and orders for the payment of money or otherwise withdraw or transfer funds on deposit with the Sidell State Bank regarding district activity accounts.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Block, second by Lannon to approve replacing the existing outside door locking system at the Homer building with a keyless entry system at a cost of approximately $13,000.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Bosch, second by Rohl to approve the Amendment to Heritage CUSD #8 Premium Only Plan to reflect certain provisions of SCHIP and COBRA as needed to comply with requirements of the American Recovery and Reinvestment Act of 2009.  Motion carried by unanimous roll call vote.  6 Ayes.

 

Motion by Wienke, second by Rohl to remove CMA as the architectural firm that currently serves the Heritage School District effective immediately.  Motion carried by unanimous roll call vote.  6 Ayes.

 

The superintendent reported to the Board that the District’s tax rate has been reduced by .56 percent for tax year 2009 due to a rise in assessed valuation of the district and restructuring of bonds.

 

Patterson entered meeting at 7:27 p.m.

 

The Board had 3 firms make presentations. 

            The Upchurch Group – Mattoon , IL

            Gilfillan Callahan Nelson Architects – Rolling Meadows , IL

            CTS (Control Technology and Solutions)  - St. Louis , MO

 

After the presentations and discussion regarding the firms, motion by Rohl, second by Block to hire CTS as the firm to employ to complete the building additions to the elementary/junior high school and high schools.  Motion carried by unanimous roll call vote.  7 ayes.

 

Motion by Lannon, second by Rohl to adjourn the meeting.  With all members in favor, the meeting adjourned at 11:13 p.m.

 

 

 

 

 

 

_________________________                                  _________________________

President                                                                     Secretary

 

These minutes are pending approval at the June 17, 2009 regular meeting.

 

 

 

 

 

 

Heritage CUSD #8

512 W. First

Homer, IL 61849                                                                                 www.heritage.k12.il.us

 

 

REGULAR BOARD OF EDUCATION MEETING

HERITAGE COMMUNITY UNIT DISTRICT NO. 8

AGENDA
Homer Building – (old) Library

Monday, May 20, 2009 at 7:00 p.m.

 

 

I.                    CALL TO ORDER AND ROLL CALL

 

II.         MONTHLY BUSINESS

 

                 A.  Recognition of Public                                                                                 

B.     Read and approve minutes                                                          

C.    Financial reports

1.      Examine and approve bills                                   

2.      Treasurer’s report                                        

3.      Activity Accounts report                             

4.      Revolving fund report                                

5.      Budget summary – Financial report        

6.      Investment report                                        

 

III.        FOR ACTION

 

            Report #40    Personnel

            Report #41    District Handbook Revisions

            Report #42    Approve authorization for district personnel to

            conduct district banking business regarding

            activity accounts

            Report #43    Keyless entry system

            Report #44    Resolution For SCHIP and COBRA Amendment

            Report #45    Removal of existing Architectural Firm for the

                                    Heritage School District

            Report #46    Hiring of Architectural Firm for the Heritage

                                    School District